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USC Academic Review and Retention Office

Probation, Disqualification and Readmission

 

The Probation System and Mandatory Advisement
The Office of Academic Records and Registrar and the Committee on Academic Policies and Procedures (CAPP) reserve the right to review, amend or revoke academic statuses and/or registration at any time.

See an Academic Review counselor for more details.

Undergraduate students and students who register under limited status are placed on academic probation when their cumulative USC GPA falls below 2.0. Students who do not raise their cumulative GPA to a 2.0 after two semesters of subsequent enrollment (exempting summer enrollment) will be academically disqualified UNLESS they earn a minimum semester GPA of 2.3 in the second and all subsequent probation semesters. Actions such as Corrections of Grades, Completion of Incompletes, Removal of Missing Grades, and Exception Requests WILL NOT result in academic statuses being retroactively changed.

While on probation, students must seek advisement from their departmental advisor, an Authorized School Signer, and an Academic Review Counselor prior to registration and before making any subsequent program changes. An academic Review Advisement Record form, available from your academic advisor or the Academic Review and Retention Office (TRO 101), must be completed and signed by the departmental advisor and Authorized School Signer during the advisement process. In addition to this completed form, students should bring their Permit to Register or Change of Program form to the Academic Review and Retention Office to meet with a counselor for final approval.

Academic Disqualification
The Office of Academic Records and Registrar and the Committee on Academic Policies and Procedures (CAPP) reserve the right to review, amend or revoke academic statuses and/or registration at any time.

See an Academic Review counselor for more details.

Students who have not achieved the GPA standard (either 2.0 overall or 2.3 semester) at the end of a second consecutive term on probation will be academically disqualified from the University. Disqualified students who are interested in returning to USC should meet with an Academic Review Counselor (TRO 101) as soon as possible to discuss readmission procedures (more information below).

A student who is later readmitted is placed on a Readmission Contract. Any contract student who fails to meet the terms of his/her agreement will be permanently disqualified. Similarly, readmitted students who achieve a 2.0 cumulative GPA but are subsequently disqualified will be considered permanently disqualified.

If a Correction of Grade, Completion of Incomplete, Removal of Missing Grade, Exception Request or other similar action raises a disqualified student's GPA to 2.0 cumulative or last term GPA to 2.3, the student may be considered for immediate reinstatement. Students in this situation should immediately consult an Academic Review counselor.

Petitions for Readmission
The Office of Academic Records and Registrar and the Committee on Academic Policies and Procedures (CAPP) reserve the right to review, amend or revoke academic statuses and/or registration at any time.

See an Academic Review counselor for more details.

Readmission petitions are initiated with an Academic Review counselor (TRO 101) after the disqualified student has successfully completed course work at another institution. As there is no guarantee of readmission, students are encouraged to meet with an Academic Review counselor as soon as possible following disqualification to discuss the most effective strategies for being readmitted. USC requires a cumulative GPA of 2.0 in order to graduate. Although required for readmission, course work completed at another institution will in no way reduce a student's grade point deficit or affect his/her USC GPA.

The five essential items which must be included in a readmission petition are:

  1. Official Transcripts reflecting all course work attempted since disqualification. The minimum requirement for readmission is 12 transferable, semester units (18 quarter units, or 16 quarter units if completed in one quarter) with a 3.0 GPA.
    Disqualified students seeking readmission should attend an accredited college or university. Freshmen and sophomores are encouraged to enroll in courses which will satisfy previously unmet diversity, language or major prerequisite requirements. Juniors and seniors are encouraged to enroll in courses considered upper-division and major-related at a four-year college/university. Transfer credit for major-related course work is at the discretion of the department of the major but is rarely granted. Physical Education courses will be excluded from the GPA calculation.
    Transferability of courses must be evaluated on a Readmission Pre-Approval Form.
  2. An Advisement Sheet from the department of your intended major listing the remaining general education, major prerequisite, major and elective courses needed for completion of the degree. Students are encouraged to review missing degree requirements with their department advisor prior to enrolling in course work elsewhere.
  3. An Academic Review Advisement Form completed by the departmental advisor and Authorized School Signer of your intended major.
  4. A Student Statement, addressed to the Committee on Academic Policies and Procedures (CAPP), which identifies the following:
    • What caused your work at USC to fall below acceptable standards? Think carefully about it and be specific.
    • How have these conflicts been resolved?
    • How has the course work taken (and time away) since disqualification prepared you for your return to USC?
    • If readmitted, how do you intend to return to good academic standing?
      Special attention should be given to spelling, grammar, and the writing style of your statement. Since the committee does not meet with students in person, the written statement represents your opportunity to address the panel. Statements should not exceed two typed pages.
  5. A Petition Cover Sheet prepared by your Academic Review counselor, signed by the chair and dean of your intended major.
  6. A $125.00 fee will be assessed, regardless of whether the readmission petition is granted or denied.

Readmission deadlines are as follows:

Fall - August 15th
Spring - December 30th
Summer - May 1st

Deadlines falling on a weekend will be extended to the following business day.

Readmitted students will be placed on a readmission contract. The terms of this agreement must be met each and every semester of enrollment until the cumulative GPA reaches 2.0 or higher. Students are allowed only one readmission. Petitioning students who are not readmitted will be advised of what they can do in the future to strengthen their requests, or will be encouraged to pursue education elsewhere.

Limited Status students who are disqualified must seek readmission through the Office of Admission. Important Note for students on financial aid, who reside in campus housing, or who have an outstanding balance with the university:

The Financial Aid, Housing and Collections Offices should be kept informed of your intention to return to USC, as you will require funding and housing if readmission is granted. An outstanding balance, which has resulted in a Collections hold, can prohibit your registration, regardless of your success in petitioning for readmission. Your readmission petition does not address these concerns; such issues must be dealt with in their respective offices.