in this section

USC Curriculum Coordination Office

Review Process

CurriculumReviewProcessIllustrated.png

School Review

A faculty member may submit a proposal as Faculty Proposer and forward the proposal to the Department Curriculum Coordinator (DCC).

The Department Curriculum Coordinator submits and guides the proposal through the review process. S/he routes the proposal to Chair, Affected Deans* (if any) and Curriculum Dean, and makes sure that each party communicates to the next that the proposal is ready for review. The DCC ensures any required documentation (catalogue copy for programs and minors; syllabi for courses) and approvals are attached to the proposal. The DCC is responsible for tracking the progress of proposals via CMS.

With the Curriculum Dean’s approval, proposals are routed to CCO Review. New programs must be routed first to the Provost. If the Provost approves, he will forward the proposal to the Curriculum Coordination Office (CCO). New online programs or existing programs being converted to the online modality must be vetted by Associate Provost, Robin Romans prior to submittal to the CCO.

*For an explanation of “affected departments,” please refer to the Curriculum Handbook. For a list of Designated Deans, refer to the Designated Deans List.

University Review

The Curriculum Coordination Office (CCO) reviews proposals for technical elements (i.e., do units and contact hours follow established guidelines; does the title on the syllabus match the title on CMS; does grading add up to 100%; are the requirements of a program clearly stated; do they abide to university standards, etc.). Proposals are either returned to the department for further clarification or forwarded to subcommittee review.

The CCO has ten working days (M-F) to review.

Subcommittee chairs (plus one additional subcommittee member for programs and minors) review proposals for content. If questions/concerns arise, CCO coordinates a dialogue between the parties, and if necessary, schedules a subcommittee meeting, at times with a department representative invited.

The subcommittee has 10 working days (M-F) to review, with additional time required if the subcommittee must meet. Subcommittee decisions are due by Friday noon to be included in the following week’s UCOC meeting.

Proposals approved by subcommittee are then reviewed by the overall University Committee on Curriculum (UCOC), which typically meets on the first Wednesday of every month between October and May. UCOC either accepts the subcommittee's findings or recommends further discussion of the proposal. The UCOC's findings are recorded in that month's UCOC minutes.

Sign Offs

UCOC minutes are signed-off by the UCOC Chair and Registrar, and then forwarded to the Provost for final approval.

Once approved, programs, minors and/or courses may be advertised for the posted term of implementation.

Recorded

Subcommittee reports and UCOC minutes are forwarded to Publications to be recorded in the USC Catalogue. These reports and minutes are also posted on the CCO website.

Course proposals are “Sent to SIS.” When a course proposal shows up in the “Sent to SIS Folder” on a “Run Query” in CMS, the user knows that that course has been officially approved. The data has transferred from CMS to the RNR.U.CATALOG process of the Student Information System (SIS). The course can be scheduled in RNR.U.SCHEDULE for the first term of implementation. The updated course information will also show up on the Schedule of Classes (SOC) once it is scheduled for the first term of implementation.

Programs and Minors are forwarded to the “Approved Program Proposal Folder” and “Approved Minor Proposal Folder” on CMS respectively. CCO archives the data there.

Degree Progress references the UCOC minutes and CMS folders to update the DARS coding for the STARS reports.

For more detailed information on the curriculum review process, please refer to the Curriculum Handbook.

Final Results of the Review

  1. For all programs, minors and courses:

    After the scheduled UCOC meeting, log onto CMS and do a “Run Query” on the proposal’s “Current Status”:
    1. If the course proposal is in the “Sent to SIS Folder,” it is approved.
    2. If the program proposal is in the “Approved Program Proposal Folder,” it is approved.
    3. If the minor proposal is in the “Approved Minor Proposal Folder,” it is approved.
    4. If your proposal is still in a review folder, review the comments made by your department, CCO and the subcommittee, or call CCO at extension 01162 for clarification. It has not yet been approved.
  2. For Off-campus Studies Program (OSP) proposals:

    CCO will acknowledge the receipt and approval of existing Off-campus Studies Programs (OSP) to the dean, faculty and staff contacts via email. Departments that submit proposals to their deans and do not receive acknowledgement in a timely fashion are asked to check the status with their deans before checking with the CCO.

    New courses seeking OSP approval are submitted via CMS. A course seeking OSP approval will not be sent to SIS until the OSP committee has also approved the course; therefore, “Sent to SIS” means that the course has been approved by both the subject and OSP subcommittees.
  3. For all new courses seeking the diversity designation “m” and submitted via CMS:

    After the scheduled UCOC meeting, log onto CMS and do a “Run Query” on the proposal’s “Current Status.” If the course proposal is in the “Sent to SIS Folder” and the course has an “m” suffix, it has been approved for the diversity designation.

    For an existing course being reviewed for its diversity designation, the CCO will acknowledge the receipt and the outcome of the review to faculty and staff contacts via email.
  4. Special Topics submissions and approvals are monitored via Kauli . They do not go through UCOC review and are not dependent on the monthly UCOC meetings.