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USC Curriculum Coordination Office

Review Process

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School Review

A faculty member may submit a proposal as Faculty Proposer and forward the proposal to the Department Curriculum Coordinator (DCC).

The Department Curriculum Coordinator submits and guides the proposal through the review process. S/he routes the proposal to Chair, Affected Deans* (if any) and School Dean, and ensures that each party communicates to the next that the proposal is ready for review. The DCC ensures any required documentation (catalogue copy for programs and minors; syllabi for courses) and approvals are attached to the proposal. The DCC is responsible for tracking the progress of proposals via CMS.

NOTE:
Approvals from Deans of Affected Departments must be entered, or attached, before proposals can be reviewed by the CCO. For an explanation of “affected departments,” please refer to the Curriculum Handbook.

For a list of School Deans, please refer to the Designated Deans List.

With the School Dean’s approval, new degree programs, new areas of emphasis within an existing program, and new dual or combined degrees are routed first to the Provost and then to CCO Review. All other proposals are routed directly to CCO Review. New online programs or existing programs being converted to the online modality must be vetted by Associate Provost, Robin Romans prior to submittal to CCO.

A special note regarding online programs from the Provost's Office:

USC degree programs offered through the online modality may require accreditation through the Western Association of Schools and Colleges (WASC). Failure to complete this process can damage the University's accreditation status. For more information concerning all new online programs, or xisting programs being converted to the online modality, please contact USC's Accreditation Liaison Officer, Associate Provost Robin Romans (rromans@Provost.usc.edu).

University Review

1. Curriculum Coordination Office (CCO) Review

The Curriculum Coordination Office (CCO) reviews proposals for technical elements (i.e., do units and contact hours follow established guidelines; does the title on the syllabus match the title on CMS; does grading add up to 100%; are the requirements of a program clearly stated; do they abide to university standards, etc.). Proposals are returned to the department for further clarification, administratively approved, or forwarded to subcommittee review.

Members of the Curriculum Coordination Office (CCO) have up to 10 working days (M-F) to review proposals once they arrive in the CCO Review Folder of the Curriculum Management System (CMS). Proposals are reviewed on a first-come, first-serve basis.

Administrative actions are approved by CCO (refer to the Curriculum Handbook 2014-15). Once approved, course proposals are routed to the Student Information System (SIS); programs and minors are routed to their respective approved folders on CMS by CCO.

NOTE:
With the 2014-15 academic year, proposals are no longer be held until the monthly UCOC meeting.)

If a proposal requires subcommittee review (refer to the Curriculum Handbook 2014-15) and is technically accurate, the proposal will be forwarded to subcommittee review.

2. Subcommittee Review

Subcommittee chairs (and members) of the various subject areas review proposals for content. If questions/concerns arise, CCO coordinates a dialogue between the parties, and if necessary, schedules a subcommittee meeting, at times with a department representative invited.

The subcommittee chair (with, or without, additional member review) has up to 10 working days (M-F) to review, with additional time required if the subcommittee must meet.

Once the subcommittee chair approves, course proposals are routed to the Student Information System (SIS); programs and minors are routed to their respective approved folders on CMS by CCO. (Proposals are no longer held until the monthly UCOC meeting.)

NOTE: Online programs need WASC approval after subcommittee approval. Contact Robin Romans, rromans@Provost.usc.edu.

Robert Morley assigns POST and Minor Codes upon subcommittee, or WASC, approval. Contact Robert Morley, morley@usc.edu.

Once approved and assigned a POST or Minor Code, programs, minors and/or courses may be advertised for the posted term of implementation. Please coordinate announcements with your own department.

3. University Committee on Curriculum (UCOC)

Proposals that pose larger questions and require greater input as they deal with university policy and procedures in regard to curriculum are brought before the University Committee on Curriculum (UCOC). UCOC typically meets on the first Wednesday of every month between October and May.

UCOC is scheduled to meet on October 1, November 5, December 3, January 14, February 4, March 4, April 1 and May 6 during the 2014-15 academic year.

The UCOC's findings are recorded in that month's UCOC minutes, which are posted on the Minutes page of this website.

Recorded

1. Courses are “Sent to SIS”

Course proposals are “Sent to SIS.” When a course proposal shows up in the “Sent to SIS Folder” on a “Run Query” in CMS, the user knows that that course has been officially approved. The data has transferred from CMS to the RNR.U.CATALOG process of the Student Information System (SIS). The course can be scheduled in RNR.U.SCHEDULE for the first term of implementation. The updated course information will also show up on the Schedule of Classes (SOC) once it is scheduled for the first term of implementation.

2. Programs and Minors are routed to “Approved Program/Minor Folder” on CMS

Programs (including graduate certificates) and Minors are forwarded to the “Approved Program Proposal Folder” and “Approved Minor Proposal Folder” on CMS respectively. CCO archives the data there.

3. Catalogue Entry

A weekly log of both administrative and subcommittee approvals is sent to the Catalogue Editor at the end of each week. Within 10 working days, the curriculum changes will be visible in the read-only, shibboleth-protected, Catalogue 2015/16 Preview. (Click here for the detailed Catalogue Posting Schedule.)

4. Degree Progress Notification A weekly log of both administrative and subcommittee approvals is sent to Degree Progress at the end of each week. These approval logs, along with CMS itself, are referenced to update the DARS coding for the STARS reports.

For more detailed information on the curriculum review process, please refer to the Curriculum Handbook.

Department Review

A. For all programs, minors and courses:

  1. Log onto CMS and do a “Run Query” on the proposal’s “Current Status”:
    1. If the course proposal is in the “Sent to SIS Folder,” it is approved.
    2. If the program, or graduate certificate, proposal is in the “Approved Program Proposal Folder,” it is approved.
    3. If the minor proposal is in the “Approved Minor Proposal Folder,” it is approved.
    4. If your proposal is still in a review folder, review the comments made by your department, CCO and the subcommittee, or call CCO at extension 01162 for clarification. It has not yet been approved.

  2. Once a proposal is approved, the Department Curriculum Coordinator (DCC), or other department representative, should review the Catalogue 2015/16 Preview, http://catalogue2015.usc.edu/, following the Catalogue Posting Schedule, to make sure the approved curriculum changes have been made. If the change is not posted, please contact your subject area reviewer in CCO.

    Department representatives are encouraged to review their pages of the Catalogue 2015/16 Preview, http://catalogue2015.usc.edu, throughout the year and to request appropriate changes. All program, minor and course-related requests must be submitted via CMS.

  3. For Off-campus Studies Program (OSP) proposals:

    CCO will acknowledges the receipt and approval of existing Off-campus Studies Programs (OSP) to the submitter. Departments that submit proposals to their deans and do not receive acknowledgement in a timely fashion are asked to check the status with their deans before checking with CCO.

    New courses seeking OSP approval are submitted via CMS. A course seeking OSP approval will not be sent to SIS until the OSP committee has also approved the course; therefore, “Sent to SIS” means that the course has been approved by both the subject and OSP subcommittees.

  4. Special Topics submissions and approvals are routed via Kauli. They do not go through subcommittee review.

  5. General Education (GE) course proposals undergo a separate review process. Once approved, the proposals are routed through CMS for technical review by CCO and routed forward to SIS.