Graduate Journalism Students Association
School of Journalism
University of Southern California
The Graduate Journalism Students Association is an organization
designed to enrich the academic, cultural and social education of the graduate
students in the USC School of Journalism. The ultimate goal of the Graduate
Journalism Students Association is to promote excellence in journalism by
providing educational and social experiences that complement the School's
Article I: Name and Purpose
Article II: Membership
- Section 1. The title of this organization shall be the Graduate Journalism
Students Association (herein referred to as "GJSA").
- Section 2. The purpose of the GJSA is to enrich the academic, cultural
and social education of the graduate students in the USC School of Journalism.
The ultimate goal of the Graduate Journalism Students Association is to
promote excellence in journalism by providing educational and social experiences
that complement the School's curriculum.
Article III: Officers
- Section 1. Every registered student in the USC School of Journalism's
Graduate Program shall be considered a member of the GJSA. Membership is
automatic upon registration and no formal application for membership is
- Section 2. The GJSA affirms that it will not restrict or discriminate
membership on the basis of national origin, ethnicity, race, religion, gender,
age, disability or sexual orientation.
- Section 1. The GJSA shall be governed by an Executive Board of four
officers who are primarily responsible for the operation of the organization.
The officers of the Executive Board shall be the President, Academic Secretary,
Treasurer and Social Secretary.
- Section 2. The officers of the GJSA shall be elected at the first official
meeting of the Spring semester. The officers elected at that time shall
serve through the remainder of the Spring semester, the subsequent Fall
semester and until the conclusion of elections for the following year. Nomination
forms shall be circulated to all GJSA members during the first week of the
Spring semester. Every member of the GJSA is eligible to be elected to an
office. Nominations are by secret ballot. Nominees shall be informed and
shall have the opportunity to decline his or her nomination. Ballots based
on the nominations shall be distributed to all GJSA members. The official
balloting shall occur during the first meeting of the Spring semester.
Newly elected officers of the GJSA shall assume office after they take the
oath of office. The oath-of-office ceremonies shall commence immediately
after the election results have been tabulated. The retiring President shall
first administer the oath of office to his or her successor. The newly-elected
President shall then administer the oath of office to the rest of his or
her fellow officers.
GJSA Oath of Office
"I (state your name) solemnly swear to uphold the Constitution
of the Graduate Journalism Students Association and to serve the office
of (state your office) to the best of my abilities. I promise to execute
the duties of my office in the best interests of the GJSA and the University
of Southern California. I now assume the office of (state your office)."
After every GJSA election, the Academic Secretary shall officially notify
the Office of Student Activities and the Council of Graduate and Professional
Students in writing of the persons who have been elected to the GJSA offices.
The Academic Secretary shall make this notification within one week of the
Article IV: Officers' Duties
- Section 3. An officer of the GJSA may be removed from office through
impeachment proceedings conducted at an official GJSA meeting. If impeachment
proceedings are to be brought against any GJSA officer, that officer and
the entire GJSA membership must be notified in writing of the charges and
when the impeachment proceedings will be held at least two weeks prior to
those proceedings. An officer of the GJSA shall be removed from office by
a two-thirds vote.
- Section 4. The Treasurer shall be responsible for the collection and
disbursement of GJSA funds. The Executive Board of the GJSA or a majority
vote at an official GJSA meeting can authorize the expenditure of GJSA funds.
- Section 5. If a GJSA officer or the GJSA decides by a majority vote
at an official meeting that a standing committee of any kind is necessary
to the organization's operation, it shall be created and the Bylaws shall
be amended to show that it exists. The Social Secretary shall oversee any
Article V: Meetings
- Section 1. The GJSA President shall preside at all official GJSA meetings
and is ultimately responsible for the operation of the organization. The
President is the official GJSA representative and shall attend all requisite
functions and meetings unless he or she appoints an alternate member of
the Executive Board to take his or her place. It is the duty of the President
to meet with all of his or her officers on a continual basis to make sure
the organization is functioning properly.
- Section 2. The Academic Secretary shall assist the President in his
or her duties and shall preside over all official GJSA meetings when the
President is not present. In the event that the President resigns or is
no longer able to conduct the duties of his or her office, the Academic
Secretary shall assume the presidency. The Academic Secretary shall be responsible
for all official GJSA correspondence, including the GJSA newsletter and
directory, and shall take minutes at all official GJSA meetings. The Academic
Secretary shall maintain a permanent file of all GJSA information. The Academic
Secretary is responsible for notifying the membership of all official GJSA
meetings and events.
- Section 3. The Treasurer shall be primarily responsible for the financial
operations and well-being of the GJSA. The Treasurer shall be responsible
for disbursing GJSA funds and maintain financial records of all GJSA expenditures.
The Treasurer must submit all requests for money to GPSS and present a monthly
finance report at official GJSA meetings.
- Section 4. The Social Secretary shall be primarily responsible for organizing
and scheduling distinguished speakers. The Social Secretary shall coordinate
all official GJSA social events, including the welcoming party and graduation
party. The Social Secretary will organize trips to professional media outlets.
The Social Secretary will be responsible for forming standing committees
as required by the GJSA.
Article VI: Affiliations
- Section 1. The GJSA shall meet for a minimum of four meetings per semester,
or once a month, on a regular basis to be determined at the first official
meeting of the Fall and Spring semesters. Ten members of the GJSA, including
the Executive Board, shall constitute a quota at an official GJSA meeting.
- Section 2. A special meeting of the GJSA may be called by the President
provided that the entire GJSA membership has been notified in writing 48
hours in advance.
- Section 3. Each member of the GJSA shall have one vote in the GJSA.
Article VII: Faculty/Staff Advisor
- Section 1. The GJSA is a recognized student organization at the University
of Southern California, but is not a part of the University itself.
- Section 2. In all correspondence and business transactions, it may refer
to itself as an organization at USC, but not as part of USC itself.
- Section 3. GJSA accepts full financial and production responsibility
for all activities it sponsors.
- Section 4. GJSA agrees to abide by all pertinent USC policies and regulation.
Where USC policies and regulations and those of GJSA differ, the policies
and regulations of USC will take precedence.
Part A. GJSA and its officers will not conduct or condone any initiation
rites, or "hazing." If any officer is implicated in such actions
he or she is subject to the full prosecution of the law and impeachment.
- Section 5. GJSA recognizes and understands that the University assumes
no legal liability for the actions of the organization, and that the University
is not providing blanket indemnification insurance coverage for any activities
of the GJSA, unless those activities expressly benefit and further the goals
of the University, and have received prior review, approval and consent
of the Offices of Student Activities, Risk Management and/or General Counsel.
Article VIII: Amendments
- Section 1. As a recognized organization at the University of Southern
California, GJSA is required to have an official advisor from the USC faculty
- Section 2. The advisor must sign the recognition application each year,
or whenever officer information changes or amendments are made to the constitution.
- Section 3. An advisor, unless he or she is also a regular voting member,
may not vote in GJSA matters, hold office or unduly influence decisions
of the student organization.
Article IX: Bylaws
- Section 1. The Constitution of the GJSA shall be amended by a two-thirds
vote at an official GJSA meeting. The motion for an amendment to the Constitution
shall be made and seconded at an official GJSA meeting. The motion will
then be tabled automatically until the next official GJSA meeting at which
time it will be put to a vote. If the proposed amendment then receives a
two-thirds vote, it will take effect immediately.
- Section 2. The Academic Secretary will officially notify the Office
of Student Activities and the Council of Graduate and Professional Students
of any amendments to the GJSA Constitution within one week of the amendment's
- Section 1. Bylaws of the GJSA shall be established by a simple majority
at any official GJSA meeting.
- Section 2. The Academic Secretary shall update the bylaws within one
week after bylaws have been amended and shall maintain a current copy of
the GJSA bylaws in the Academic Secretary's permanent files at all times.
USC School of Journalism | GJSA
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