USC Human Resources Administration

Job code: 111011Secretary I

Grade: E |Overtime eligible: Yes |Date approved: October 14, 2004

Summary

Performs general secretarial and clerical duties for an academic or administrative unit.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Types and proofs a variety of correspondence, forms, documents, memoranda, and reports in an accurate and efficient fashion. Typically uses word processing equipment or a personal computer.


% Answers telephones, routes call, takes messages and/or provides information in accordance with department or university policy.


% Reads and routes incoming mail.


% Operates electronic mail systems and coordinates the flow of information, both internally and externally.


% Schedules and confirms meetings and appointments for supervisor or department staff.


% Makes travel arrangements.


% Establishes and maintains hard copy and/or electronic files and records.


% Orders and maintains office supplies as necessary.


% Performs a variety of clerical duties, e.g., photocopies, collates, distributes, mails, faxes, files, delivers and/or picks up materials from on or off-campus.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
High school or equivalent
  • Associate's degree
  • Related undergraduate study
Minimum experiencePreferred experience
6—12 months 1 year
Minimum field of expertise Preferred field of expertise
General office Secretarial
SkillsMachine/equipment
  • Answer telephones
  • Arrange travel
  • Balance figures
  • Communicate with others to gather information
  • Compute totals
  • Coordinate meetings
  • Edit routine documents
  • Establish and maintain filing systems
  • Input data
  • Read handwritten text
  • Schedule appointments
  • Use database and/or word processing software
  • Adding machine (desktop printing calculator)
  • Calculator
  • Computer network (university)
  • Computer and peripheral equipment
  • Fax
  • Photocopier
  • Typewriter
  • Word processor
Supervises level
May oversee student, temporary and/or casual workers.
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer