USC Human Resources Administration

Job code: 111043Administrative Director (Academic)

Grade: L |Overtime eligible: No |Date approved: December 2, 2004


Directs administrative operations of a school through managers and supervisors. Oversees planning, implementation and administration of school's policies and procedures. Reports directly to dean and acts as principal staff advisor to dean concerning administrative matters.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Directs administration of school operations through subordinate managers and supervisors. May include developing short and long term plans, analyzing and implementing programs to improve department operations, developing and managing electronic information systems, ensuring department's conformity to university policies, resolving complex departmental problems referred by other managers.

% Administers personnel functions for dean's office. Ensures security and confidentiality of faculty and staff records. Oversees faculty and staff recruitment, staff development, career succession planning, faculty benefits program (including sabbatical leaves). Reviews all proposed departmental staff changes and approves/denies, or refers to dean with recommendations for action.

% Monitors status of department programs and projects, as assigned by dean, from development and implementation through completion. Apprises dean of progress toward and attainment of department goals.

% Develops and manages special department projects on behalf of the dean. Forms ad hoc committees and monitors progress toward completion of assigned tasks.

% Coordinates integrated department planning processes, including architectural, budget, contingency, disaster, growth, policy, program/project, safety, space, staff and/or strategic planning.

% Reviews contracts and other legal documents and coordinates execution of same. Liaises with university Counsel concerning all legal matters affecting department. Represents dean in legal matters, as assigned.

% Oversees administration of all department contracts and grants. Ensures that all requirements are fulfilled correctly and on schedule.

% Develops and maintains effective communications program within department. Ensures timely reciprocal exchange of information between dean and staff.

% Develops and presents reports, proposals, publications, speeches, presentations, etc., as needed or as assigned by dean.

% Establishes and maintains appropriate network of professional contacts. Maintains currency with professional organizations and publications. Attends and participates in meetings, conferences, etc. Represents dean and department at university and community functions (including public relations and fundraising events), as assigned or as appropriate.

% Assists in student relations, as needed. May include recruitment and retention activities, student counseling and curriculum development.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
Bachelor's degree Master's degree
Minimum experiencePreferred experience
5 years 7 years
Minimum field of expertise Preferred field of expertise
Management experience in busy, multi-faceted department, preferably within a university setting.  
  • Analysis
  • Assessment/evaluation
  • Budget development
  • Communication—written and oral skills
  • Conceptualization and design
  • Conflict resolution
  • Counseling
  • Curriculum development
  • Development/fundraising
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Managerial skills
  • Mediation
  • Networking
  • Organization
  • Planning
  • Problem identification and resolution
  • Project management
  • Public relations
  • Public speaking/presentations
  • Staff development
  • Teaching/training
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
Supervises level
Manages through subordinate supervisors performing administrative/managerial/professional/paraprofessional work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer