USC Human Resources Administration

Job code: 111087Medical Transcriptionist

Grade: HD |Overtime eligible: Yes |Date approved: December 6, 2004


Performs medical transcription requiring exceptional transcription skills. May perform some (less than 40% of time) secretarial and administrative duties for a medically-related academic or administrative department. May serve as a lead.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology. Types medical reports from rough draft, copy or tape, or other sources.

% Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts, other documents, and related materials for supervisor or department staff as requested. Typically uses word processing equipment or a personal computer.

% Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.

% Maintains executive's calendar and accepts or declines commitments, both local and out-of-area, on his/her behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements for executive as needed.

% Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.

% Oversees office operations. Implements changes or enhancements to procedures to improve productivity, efficiency and service.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
  • Associate's degree
  • Combined experience/education as substitute for minimum education
Associate's degree
Minimum experiencePreferred experience
2 years 3 years
Minimum field of expertise Preferred field of expertise
Medical terminology knowledge and transcription experience. High level transcription skills. Some medical secretarial and administrative experience. Medical terminology knowledge and transcription experience with combined medical secretarial and administrative experience in a university environment, preferably USC.
  • Arrange travel
  • Assemble and coordinate manuscripts
  • Assemble and organize numerical data
  • Communicate with others to gather information
  • Compose letters
  • Coordinate work of others
  • Develop office procedures
  • Edit routine documents
  • Edit technical or scientific text
  • Gather data
  • Maintain filing systems
  • Prioritize different projects
  • Read handwritten text
  • Research information
  • Schedule appointments
  • Transcribe dictated documents
  • Understand and apply policies and procedures
  • Use database and/or word processing software
  • Adding machine/calculator
  • Computer network (department or school)
  • Computer network (university)
  • Computer peripheral equipment
  • Fax
  • Photocopier
  • Typewriter
Supervises level
Leads one or more employees performing clerical/secretarial work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer