USC Human Resources Administration

Job code: 111091Practice Plan Administrator

Grade: J |Overtime eligible: No |Date approved: December 6, 2004


Manages a private practice and its interface with the university. Directs administration and business operations of the practice. Plans, implements, and administers policies and procedures. Oversees accounting and financial operations, budgeting, personnel and payroll administration, billing and facilities. Reports to department chair.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Develops and recommends private practice operating and administrative policies and procedures. Manages the dissemination, interpretation, and application of departmental policies and procedures and recommends approval of exceptions.

% Develops and oversees implementation and administration of internal financial policies and procedures. Interprets applicable laws, rules and regulations, as well as university financial policies and procedures. Interprets financial policies and procedures, and ensures department's compliance with same.

% Monitors status of private practice programs and projects, as assigned by chair, from development and implementation through completion. Apprises chair of progress toward and attainment of goals.

% Oversees business functions of a private practice through business management staff, including daily transactions and financial reporting.

% Plans and develops short and long-term budgets. Provides projections and forecasts and analyzes financial impacts. Analyzes actual versus budget performance to determine variances. Recommends corrective action.

% Directly supervises all assigned subordinate staff. Recruits, screens, hires and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees as required.

% Administers personnel and payroll functions for a private practice. Coordinates affirmative action, employment, compensation, benefits and employee relations with appropriate Human Resources Administration staff.

% Manages special projects assigned by the chair. Determines approach, develops plans and enlists cooperation from others. Documents activities and prepares final reports or recommendations as appropriate.

% Coordinates integrated department planning processes, including architectural, budget, contingency, disaster, growth, policy, program/project, safety, space, staff and/or strategic planning.

% Oversees billing service for private practice through billing supervisor and/or contracted service. Ensures compliance with requirements of Medicare, MediCal, managed care contracts, insurance companies, referring physicians and/or clients. Coordinates billing policies and procedures between private practice, agencies, and clients.

% Reviews contracts and other legal documents and coordinates execution of same. Liaises with university Counsel concerning all legal matters affecting a private practice. Represents chair in legal matters, as assigned.

% Develops and maintains effective communications program within private practice. Ensures timely reciprocal exchange of information between private practice personnel.

% Develops and presents reports, proposals, publications, speeches, presentations, etc., as needed or as assigned by chair.

% Establishes and maintains appropriate network of professional contacts. Maintains currency with professional organizations and publications. Attends and participates in meetings, conferences, etc. Represents chair at university and community functions, as assigned or appropriate.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
  • Bachelor's degree
  • Combined experience/education as substitute for minimum education
Master's degree
Minimum experiencePreferred experience
  • 3 years
  • Combined education/experience as substitute for minimum experience
5 years
Minimum field of expertise Preferred field of expertise
Experience managing the administration and business operations of a private practice including accounting and financial operations, budgeting, personnel and payroll administration, billing, and facilities.  
  • Analysis
  • Assessment/evaluation
  • Budget control
  • Budget development
  • Communication—written and oral skills
  • Conflict resolution
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Managerial skills
  • Networking
  • Organization
  • Planning
  • Problem identification and resolution
  • Project management
  • Public speaking/presentations
  • Scheduling
  • Staff development
  • Supervisory skills
  • Teaching/training
  • Adding machine/calculator
  • Computer network (department or school)
  • Computer network (university)
  • Computer peripheral equipment
  • Computer and peripheral equipment
Supervises level
Supervises employees and student workers performing administrative, clerical/secretarial, professional/paraprofessional/project management work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer