USC Human Resources Administration

Job code: 111095Senior Clinical Administrator

Grade: L |Overtime eligible: No |Date approved: January 11, 2005


Administers and manages a comprehensive academic, clinical and research program for a clinical unit. Direct responsibility for policy development, personnel administration, budget, marketing and public relations directly related to programs. Manages budgets, contracts and grants and private practice earnings in accordance with departmental policies and procedures.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Supervises financial operations of unit/department/division, including the processing of daily transactions, reconciliation of accounts, generation of standard reports and maintenance of records/filing systems. Develops control procedure over all accounting functions to ensure a system of accurate recording of revenue and expenses. Approves all financial transactions.

% Develops and manages program budgets covering operations, endowments, contracts and grants, private practice and sponsored projects. Makes major budgetary and resource allocation decisions. Provides financial status reports as needed. Performs financial analysis as requested or required.

% Administers personnel functions for the unit. Ensures security and confidentiality of faculty and staff records. Oversees faculty and staff recruitment, staff development, career succession planning and faculty benefits programs.

% Coordinates long and short range planning to include: architecture, budget, contingency, disaster, growth, policy, programs/projects, safety, space, staffing and/or strategic planning.

% Supervises all assigned subordinate staff. Recruits, screens, hires, orients and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees, as required.

% Reviews contracts and other legal documents and coordinates execution of same. Liaises with university Counsel and outside counsel concerning all matters affecting the unit. Represents the unit in legal matters as assigned.

% Develops, enhances, and maintains information systems to support operations. Ensures that internal systems complement university-wide systems and that information is reconciled on a regular basis.

% Consults and interfaces with relevant hospital administrators and university staff to develop and implement program policies. Ensures compliance with standards and regulations from local, state and federal agencies.

% Consults and interfaces with medical groups, physicians, HMO's, PPO's and IPA's to promote programs and develop visibility.

% Develops and maintains effective communication program within the unit. Ensures timely reciprocal exchange of information between the Chairman and faculty and staff.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
  • Bachelor's degree
  • Combined experience/education as substitute for minimum education
Master's degree
Minimum experiencePreferred experience
5 years 7 years
Minimum field of expertise Preferred field of expertise
Management experience in a large, multi-faceted or specialized medical school environment. Thorough knowledge of medical practice plan administration. Knowledge of financial accounting.  
  • Analysis
  • Assessment/evaluation
  • Budget control
  • Budget development
  • Communication—written and oral skills
  • Conflict resolution
  • Consulting
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Managerial skills
  • Marketing
  • Mediation
  • Networking
  • Organization
  • Planning
  • Problem identification and resolution
  • Public relations
  • Research
  • Scheduling
  • Staff development
  • Teaching/training
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
  • Photocopier
Supervises level
Supervises employees and student workers performing administrative, clerical/secretarial/managerial/professional/paraprofessional work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer