USC Human Resources Administration

Job code: 111211Legal Secretary II

Grade: G |Overtime eligible: Yes |Date approved: September 8, 1993

Summary

Prepares correspondence, papers and documents of a legal nature such as contracts, briefs, exhibits, manuscripts or complaints.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Types and proofs correspondence, reports, memoranda, papers, legal documents and other related material for attorneys or law professors as requested.


% Prepares briefs, discovery documents, trial court exhibits, petitions, complaints, motions, and other legal documents. Reviews to ensure compliance with court rules and regulations including local rules and statutes.


% Takes and transcribes dictation involving use of legal terminology.


% Calendars court appointments.


% Establishes and uses tickler systems for the numerous procedural steps required in legal actions and procedures.


% Files or arranges filing of court pleadings. Arranges for service of pleadings and follow-up on return of service.


% Schedules depositions and contacts clients, court reporters, other attorneys and interested parties.


% Screens telephone calls, incoming mail, publications, and other correspondence.


% Handles inquiries of a legal and often confidential nature.


% Maintains confidential files.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
  • High school or equivalent
  • Combined experience/education as substitute for minimum education
Specialized/technical training
Minimum experiencePreferred experience
  • 2 years
  • Combined education/experience as substitute for minimum experience
3 years
Minimum field of expertise Preferred field of expertise
Legal secretarial experience/legal terminology/knowledge of court procedures.  
SkillsMachine/equipment
  • Answer telephones
  • Arrange travel
  • Assemble and coordinate manuscripts
  • Compose letters
  • Coordinate meetings
  • Edit technical or scientific text
  • Gather data
  • Maintain filing systems
  • Prioritize different projects
  • Research information
  • Schedule appointments
  • Transcribe dictated documents
  • Dictation equipment
  • Computer and peripheral equipment
  • Photocopier
  • Typewriter/word processor
Supervises level
May oversee student, temporary and/or casual workers.
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer