USC Human Resources Administration

Job code: 111215Legal Secretary III

Grade: H |Overtime eligible: Yes |Date approved: September 8, 1993

Summary

Provides secretarial and legal administrative support to the General Counsel. Trains and gives guidance to legal support staff.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Maintains and coordinates active trust and probate files. Maintains the status of proceedings and ensures files are current. Receives and reviews all related pleadings and documents and determines and initiates appropriate action.


% Prepares or oversees the preparation of litigation documents. Ensures compliance with requirements of local, state and federal statutes and rules to include local court rules.


% Trains and gives guidance to support staff on the preparation of pleadings and legal documents and legal procedures applicable to their work. Delegates, prioritizes and monitors workload of others.


% Develops and maintains office litigation filing system.


% Types and proofs correspondence, reports, memoranda, papers, legal documents and other related material for attorneys or law professors as requested.


% Takes and transcribes dictation involving use of legal terminology.


% Screens telephone calls, incoming mail, publications, and other correspondence.


% Handles inquiries of a legal and often confidential nature.


% Maintains confidential files.


% Attends meetings for distribution of materials or recording minutes through the use of shorthand or fast long-hand.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
  • High school or equivalent
  • Combined experience/education as substitute for minimum education
Specialized/technical training
Minimum experiencePreferred experience
  • 3 years
  • Combined education/experience as substitute for minimum experience
5 years
Minimum field of expertise Preferred field of expertise
Legal secretarial experience/legal terminology/knowledge of court procedures.  
SkillsMachine/equipment
  • Answer telephones
  • Assemble and coordinate manuscripts
  • Compose letters
  • Coordinate meetings
  • Coordinate work of others
  • Develop office procedures
  • Edit technical or scientific text
  • Establish and maintain filing systems
  • Gather data
  • Prioritize different projects
  • Research information
  • Schedule appointments
  • Transcribe dictated documents
  • Understand and apply policies and procedures
  • Write memorandums for own signature
  • Dictation equipment
  • Computer and peripheral equipment
  • Photocopier
  • Typewriter/word processor
Supervises level
Trains new employees and allocates and monitors work of others
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer