USC Human Resources Administration

Job code: 111311Word Processor II

Grade: F |Overtime eligible: Yes |Date approved: December 7, 2004


Produces correspondence and documents of a complex nature using word processing equipment and multiple software packages. Provides guidance and assistance to other word processors, may serve as lead on assigned projects. Provides administrative and secretarial support or backup for department.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Operates word processing equipment and software packages to produce documents and printed materials which may be of a technical or specialized nature and which require comprehensive knowledge of software programs and multiple applications. Documents may be transcribed from dictation, handwritten copy, typed hard copy, and/or other sources.

% Determines most appropriate software program, general format, layout, and other considerations for documents.

% Proofs, edits, and checks work for completeness, accuracy and formatting.

% Provides administrative and/or secretarial support or backup for department, as needed.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
  • High school or equivalent
  • Specialized/technical training
Minimum experiencePreferred experience
2 years  
Minimum field of expertise Preferred field of expertise
Word processing Extensive experience with a variety of software programs and detailed knowledge of applications.
  • Answer telephones
  • Edit routine documents
  • Edit technical or scientific text
  • Establish and maintain filing systems
  • Input data
  • Prioritize different projects
  • Read handwritten text
  • Transcribe dictated documents
  • Use computerized spreadsheets
  • Use database and/or word processing software
  • Use desktop publishing software
  • Other

  • Leadership/guidance skills
  • Computer network (department or school)
  • Computer network (university)
  • Computer peripheral equipment
  • Dictation equipment
  • Fax
  • Computer and peripheral equipment
  • Photocopier
  • Word processor
Supervises level
Leads employees performing clerical/secretarial work on a project basis


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer