USC Human Resources Administration

Job code: 113211Payroll Processor II

Grade: H |Overtime eligible: Yes |Date approved: July 30, 2004


Performs tasks related to the set-up, processing, preparation, and delivery of payroll checks. Serves as payroll liaison to assigned home departments.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Sorts, prioritizes, reviews for accuracy and processes incoming payroll/personnel documents.

% Provides service to assigned home departments. Answers policy and procedure questions. Investigates and resolves problems.

% Inputs employee payroll information to computer system.

% Prepares all monthly and bi-weekly payroll checks for distribution. Reconciles payroll checks to employee registers and resolves and discrepancies. Ensures California Work Study Program (CWSP) checks are accompanied by time reports.

% Pulls checks for special routing or handling.

% Processes new-hire packages, exceptions, transfers and promotions. Inputs information to online system to establish taxation status. Researches missing documentation or discrepancies.

% Prepares and processes payroll documents for non-resident aliens in accordance with federal regulations. Enters information into computer.

% Audits I-9 documents to ensure compliance with Immigration Reform and Control Act (IRCA) requirements. Follows up on problem I-9's; notifies Home Department Coordinators and Senior Business Officers of all I-9 violations.

% Maintains statistics on late or missing items.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
High school or equivalent Associate's degree
Minimum experiencePreferred experience
1 year  
Minimum field of expertise Preferred field of expertise
Payroll or general office. Demonstrated interpersonal skills. Payroll in large organization
  • Answer telephones
  • Assemble and organize numerical data
  • Balance figures
  • Communicate with others to gather information
  • Compute totals
  • Edit routine documents
  • Input data
  • Read handwritten text
  • Research information
  • Understand and apply policies and procedures
  • Verify calculations
  • Calculator
  • Switchboard (department or university)
  • Computer and peripheral equipment
  • Typewriter
Supervises level
May oversee student, temporary and/or casual workers.


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer