USC Human Resources Administration

Job code: 113219Payroll Supervisor

Grade: J |Overtime eligible: No |Date approved: July 30, 2004


Supervises daily operation of assigned payroll unit. Processes and distributes payroll checks for all university payroll cycles, or provides support for payroll accounting and related regulatory reporting and filing requirements. Provides information and assistance to university community in all aspects of payroll.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Supervises the daily operation of assigned payroll unit. Schedules and assigns work. Trains and assesses performance and provides feedback. Counsels or disciplines, as needed.

% Coordinates production schedules, for payroll input and processing, in conjunction with master processing schedule and schedules of other departments.

% Prepares for signature quarterly tax returns for federal, state and FICA, as well as for other-states payrolls.

% Controls entries and clearings of assigned general ledger accounts.

% Interprets policy and assists with the development of university payroll policies and procedures.

% Assists with the development of internal procedures and controls for payroll processing, including forms and systems design.

% Disseminates information and provides training to the university population regarding payroll policy, procedures and deadlines.

% Oversees the maintenance of payroll records, logs and files in accordance with university policy and state and federal laws and regulations.

% Supervises and coordinates fiscal and calendar year-end processing of payroll, including supplemental payrolls, W-2 and other tax forms, and other government- required documentation

% Oversees processing of payroll check exceptions and court ordered deductions.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
Associate's Bachelor's degree
Minimum experiencePreferred experience
  • 3 years
  • Combined education/experience as substitute for minimum experience
5 years
Minimum field of expertise Preferred field of expertise
Supervisory-level payroll processing experience. Demonstrated interpersonal skills.  
  • Analysis
  • Assessment/evaluation
  • Communication—written and oral skills
  • Interpretation of policies/analyses/trends/etc.
  • Knowledge of applicable laws/policies/principles/etc.
  • Organization
  • Problem identification and resolution
  • Public speaking/presentations
  • Scheduling
  • Staff development
  • Supervisory skills
  • Teaching/training
Supervises level
Supervises employees, who do not supervise, performing clerical/secretarial work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer