USC Human Resources Administration

Job code: 113220Senior Payroll Supervisor

Grade: K |Overtime eligible: No |Date approved: July 30, 2004


Supervises the daily operation of multiple payroll units. Supervises payroll accounting functions and related reporting and filing requirements. Provides information and assistance to university community in all aspects of payroll.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Supervises the daily operations and/or functions of multiple assigned payroll units. Schedules, prioritizes and assigns work. Trains and assesses performance and provides feedback. Counsels or disciplines, as needed.

% Oversees the review and maintenance of the accounting records for the university payroll system. Monitors and reviews financial transactions for accuracy and adequacy of supporting documentation. Ensures compliance with university policies and procedures, agency rules and regulations, and generally accepted accounting principles.

% Interprets policy and assists with the development of university payroll policies and procedures. Disseminates information to the university population regarding payroll policy, procedures and deadlines.

% Designs and produces regular reports and statements in accordance with generally accepted accounting principles. Reviews and analyzes reports for accuracy, problems and trends. Documents findings and makes recommendations for consideration by Payroll Director.

% Oversees the preparation and distribution of university payroll checks and advice slips according to the assigned schedules. Oversees check stock. Monitors and enforces strict internal check preparation and distribution procedures.

% Assists in conducting internal reviews to ensure adherence to university policies and external federal and state regulations. Examines and evaluates current methods and procedures for adequacy of controls. Develops and/or recommends implementation of payroll improvements or changes regarding methods, controls, policies or procedures. Assists with the implementation of payroll improvements or changes to methods, controls, policies or procedures.

% Supervises and coordinates monthly, quarterly, fiscal and calendar year-end processing of payroll, including supplemental payrolls, W-2, 1042s, other tax forms, and other government required documentation. Clarifies year end tax form questions and prepares adjustments according to laws and regulations.

% Oversees the preparation of quarterly and annual tax returns for federal and California state agencies.

% Oversees processing of payroll check exceptions and court ordered wages assigned deductions.

% Assists in preparing and coordinating production schedules, for payroll input and processing, in conjunction with master processing schedule, federal and states requirements and schedules of other departments.

% Oversees journal voucher entries and clearings of assigned general ledger accounts.

% Assists with the development of internal procedures and controls for payroll processing, including forms and systems design.

% Oversees the maintenance of payroll records, logs, and files in accordance with university policy and state and federal laws and regulations.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
Associate's degree Bachelor's degree
Minimum experiencePreferred experience
4 years  
Minimum field of expertise Preferred field of expertise
Directly related payroll experience with some lead or supervisory experience. Demonstrated interpersonal skills. Directly related payroll experience with at least one-year experience as a supervisor.
  • Assessment/evaluation
  • Communication—written and oral skills
  • Conflict resolution
  • Consulting
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Organization
  • Planning
  • Problem identification and resolution
  • Public speaking/presentations
  • Scheduling
  • Staff development
  • Supervisory skills
  • Teaching/training
  • Adding machine/calculator
  • Computer network (department or school)
  • Computer network (university)
  • Computer peripheral equipment
  • Computer and peripheral equipment
Supervises level
Supervises employees and student workers performing clerical/secretarial work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer