USC Human Resources Administration

Job code: 113223Payroll Director

Grade: M |Overtime eligible: No |Date approved: July 30, 2004

Summary

Manages the payroll function of the university.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Manages the payroll function of the university, which includes providing direction, training and development to staff, and evaluating job performance.


% Prepares and coordinates production schedules for payroll input and processing in conjunction with master processing schedule and schedules or other departments.


% Oversees filing of quarterly state and federal tax returns and FICA funds for resident state, as well as other designated states.


% Oversees entries and clearings of general ledger accounts.


% Interprets and develops university payroll policies and procedures and ensures compliance with government regulations.


% Develops internal operating procedures and controls for the processing and distribution of payroll.


% Oversees dissemination of information and training of university population regarding payroll policy, procedures and deadlines.


% Determines storage and record retention needs in accordance with university policies and procedures and state and federal laws and regulations.


% Oversees fiscal and calendar year-end processing of payroll, including supplemental payrolls, W-2 and other tax forms, and other government-required documentation.


% Represents university in responding to payroll related court requests and inquiries.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
  • Associate's degree
  • Combined experience/education as substitute for minimum education
Bachelor's degree
Minimum experiencePreferred experience
  • 5 years
  • Combined education/experience as substitute for minimum experience
 
Minimum field of expertise Preferred field of expertise
Payroll, with automated system, supervision. Demonstrated interpersonal skills. Above with minimum 2 years' supervision, 2 years' automated accounting or payroll system
SkillsMachine/equipment
  • Analysis
  • Assessment/evaluation
  • Interpretation of policies/analyses/trends/etc.
  • Knowledge of applicable laws/policies/principles/etc.
  • Managerial skills
  • Organization
  • Planning
  • Problem identification and resolution
  • Research
 
Supervises level
Manages through subordinate supervisors performing clerical/secretarial work
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer