USC Human Resources Administration

Job code: 113303HD Payroll Technician

Grade: G |Overtime eligible: Yes |Date approved: April 11, 1994


Prepares and processes a variety of payroll documents for staff and faculty. Assists employees with requests for information and in problem resolution of payroll matters.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Prepares and processes a variety of payroll documents and reports for staff and faculty. Determines nature of transaction and the paperwork and approval process required. Makes necessary computations and gathers and provides all pertinent data, including backup documentation as needed. Identifies exceptions for special handling. Ensures paperwork and reports are processed timely and in accordance with governmental and agency requirements. May review paperwork completed by others.

% Provides information to administrators, staff and faculty on payroll policies and procedures. Responds to general inquiries, referring unusual or complex situations to the home department coordinators.

% Maintains confidential personnel database and files for the school, department or facility in accordance with established guidelines and policies. Sets up files for new employees. Ensures files of terminated employees are maintained or stored for retrieval as required by law.

% Maintains and updates employee attendance records using manual or automated systems. Conducts periodic reviews of the information to ensure accuracy of the records. Provides regular attendance summaries or reports for employees and management.

% Controls and distributes payroll checks. Assists employees in resolving questions or discrepancies related to pay.

% Researches payroll information, compiles data for analysis and produces standard and ad hoc reports for management.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
High school or equivalent Related undergraduate study
Minimum experiencePreferred experience
1 year  
Minimum field of expertise Preferred field of expertise
Skilled in payroll processing with knowledge of applicable regulations.  
  • Balance figures
  • Communicate with others to gather information
  • Compute totals
  • Draft routine correspondence
  • Establish and maintain filing systems
  • Gather and input data
  • Understand and apply policies and procedures
  • Use computerized spreadsheets
  • Other

  • Organization
  • Problem identification and resolution
  • Adding machine/calculator
  • Computer network (department or school)
  • Computer network (university)
  • Computer peripheral equipment
  • Typewriter
Supervises level
May oversee student, temporary and/or casual workers performing clerical/secretarial work.


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer