USC Human Resources Administration

Job code: 113305HD Payroll Supervisor

Grade: I |Overtime eligible: No |Date approved: July 1, 2002


Supervises all payroll functions of a home department payroll, unit of a school, department, or a facility. Reports directly to the department chair, senior business officer, or a Human Resource personnel officer.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Supervises payroll processing ensuring that payroll transactions are delivered in a timely fashion and in accordance with regulations, policies and procedures. Responds to questions from faculty, staff and student workers regarding payroll matters and assists in resolving related problems.

% Serves as the initial school or department contact in the research and resolution of payroll problems. Interfaces with the University Compensation and Payroll Offices to resolve problems and assists employees in obtaining information and services. Conveys information to employees when appropriate or refers them directly to the personnel services or payroll offices.

% Directly supervises all assigned subordinate staff. Recruits, screens, hires and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees as required.

% Oversees preparation and processing of all payroll documents and reports for staff and/or faculty in terms of accuracy, completeness and timeliness. Ensures all documents are in compliance with governmental and agency requirements.

% Assists in interpretation of payroll policies and procedures and advises staff and/or faculty on payroll-related issues.

% Oversees maintenance of confidential personnel database and files including new and terminated employees for the school, department or facility to ensure compliance with established guidelines, policies and pertinent laws.

% Oversees maintenance of employee attendance records in manual and/or automated systems. Monitors distribution of payroll checks. Advises staff in resolving questions and discrepancies related to pay.

% Tracks home department compensation budget(s) and reconciles to Account Status Reports. May establish and monitor personnel cost rates for rebillables.

% Researches payroll information, compiles data for analysis and produces standard and ad hoc reports for management.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
  • Related undergraduate study
  • Combined experience/education as substitute for minimum education
Bachelor's degree
Minimum experiencePreferred experience
2 years 3 years
Minimum field of expertise Preferred field of expertise
  Payroll experience preferably in a university setting.
  • Communicate with others to gather information
  • Compute totals
  • Gather and input data
  • Maintain filing systems
  • Use computerized spreadsheets
  • Other

  • Analysis
  • Assessment/evaluation
  • Communication—written and oral skills
  • Counseling
  • Knowledge of applicable laws/policies/principles/etc.
  • Organization
  • Planning
  • Problem identification and resolution
  • Staff development
  • Supervisory skills
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
  • Typewriter
Supervises level
Supervises employees and/or student workers performing administrative, clerical/secretarial work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer