USC Human Resources Administration

Job code: 113311HD Payroll/Personnel Tech

Grade: G |Overtime eligible: Yes |Date approved: September 9, 1993


Prepares and processes a variety of payroll and personnel documents for staff and/or faculty. Assists employees with requests for information and in problem resolution of payroll or personnel matters.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Prepares and processes a variety of payroll and personnel documents and reports for staff and/or faculty. Determines nature of transaction and the paperwork and approval process required. Makes necessary computations and gathers and provides all pertinent data, including backup documentation as needed. Identifies exceptions for special handling. Ensures paperwork and reports are processed timely and in accordance with governmental and agency requirements. May review paperwork completed by others.

% Serves as the initial school or department contact in the research and resolution of payroll or personnel problems. Interfaces with Human Resources Administration, Benefits, Workers' Compensation, Disability, University Policy, Employee Relations and the university payroll office to resolve problems and assist employees in obtaining information and services. Conveys information to employees when appropriate or refers them directly to the personnel services or payroll offices.

% Provides information to administrators, staff and/or faculty on personnel and payroll policies and procedures. Responds to general inquiries, referring unusual or complex situations to the home department coordinator.

% Maintains confidential personnel database and files for the school, department or facility in accordance with established guidelines and policies. Sets up files for new employees. Ensures files of terminated employees are maintained or stored for retrieval as required by law.

% Maintains and updates employee attendance records using manual or automated systems. Conducts periodic reviews of the information to ensure accuracy of the records. Provides regular attendance summaries or reports for employees and management.

% Controls and distributes payroll checks. Assists employees in resolving questions or discrepancies related to pay.

% Assists with the recruitment and hiring process. Assists in placing advertisements, screening applications and resumes, recruitment and conducting new employee orientation.

% Researches payroll and personnel information, compiles data for analysis and produces standard and ad hoc reports for management.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
High school or equivalent Related undergraduate study
Minimum experiencePreferred experience
1 year 1 year
Minimum field of expertise Preferred field of expertise
Skilled in payroll or personnel processing with knowledge of applicable regulations Knowledge of related university policies and procedures.
  • Balance figures
  • Communicate with others to gather information
  • Compute totals
  • Draft routine correspondence
  • Gather and input data
  • Maintain filing systems
  • Prioritize different projects
  • Research information
  • Understand and apply policies and procedures
  • Verify calculations
  • Write memorandums for own signature
  • Adding machine/calculator
  • Computer network (university)
  • Computer and peripheral equipment
Supervises level
May oversee student, temporary and/or casual workers performing clerical/secretarial work.


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer