USC Human Resources Administration

Job code: 113315HD Payroll/Personnel Coordinator II

Grade: I |Overtime eligible: No |Date approved: July 12, 2004


Supervises the staff and operations of a home department payroll and personnel unit of a school, department or facility. Reports directly to a department chair, senior business officer or human resources personnel officer.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Supervises payroll and personnel processing ensuring that payroll and personnel transactions are delivered in a timely fashion and in accordance with regulations, policies and procedures. Responds to questions from faculty, staff and student workers regarding payroll or personnel matters and assists in resolving related problems.

% Supervises staff who process departmental payroll and personnel transactions. Schedules, prioritizes and assigns work. Reviews work and provides feedback. Assesses performance and counsels or disciplines as required.

% Advises faculty and staff on university payroll and personnel policies and procedures and assists with interpretation or follows through with appropriate university office.

% Coordinates recruitment and placement activities for a home department. Oversees the preparation of paperwork to open positions. Screens and refers qualified applicants to hiring supervisor. Coordinates content and placement of employment advertising with university employment office.

% Assists faculty and staff with staff salary administration. Provides information and guidance on policies and procedures and interacts with the university compensation office as needed to secure and provide information and to resolve problems.

% Interacts with the benefits, disability and worker's compensation offices to distribute benefit information and submit required documentation. Provides research and background information to facilitate administration and delivery of employee benefits.

% Tracks home department compensation budget(s) and reconciles to Account Status Reports. May establish and monitor personnel cost rates for rebillables.

% Assists in the internal resolution of employee grievances. Provides information and assistance to the university employee relations office to facilitate grievance resolution.

% Assists in the departmental administration of collective bargaining agreements and grievance procedures.

% Controls and oversees the maintenance of confidential home department employee records and files. Maintains an internal personnel information system which complements the university system and provides information as requested.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
Related undergraduate study Bachelor's degree
Minimum experiencePreferred experience
2 years 3 years
Minimum field of expertise Preferred field of expertise
Working knowledge of applicable laws governing payroll and personnel Payroll and personnel experience preferably in a university setting
  • Analysis
  • Assessment/evaluation
  • Budget control
  • Communication—written and oral skills
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Organization
  • Planning
  • Problem identification and resolution
  • Scheduling
  • Staff development
  • Supervisory skills
Supervises level
Supervises employees and/or student workers performing administrative, clerical/secretarial work


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer