USC Human Resources Administration

Job code: 113407Accounting Assistant

Grade: F |Overtime eligible: Yes |Date approved: January 19, 2005


Performs routine accounting duties, e.g., posts, calculates and/or balances financial information. Assists in preparing, processing and maintaining departmental or university financial documents. Work may be general in nature or very specialized.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Posts and/or verifies entries to ledgers, logs, files, spreadsheets or reports to update department records and/or accounting systems.

% Prepares and submits university accounting forms and documents such as invoices, requisitions, receipts, statements, periodic reports, or other financial documents for authorization and processing.

% Organizes incoming invoices, statements, and/or other financial documents. Receives information and other correspondence.

% Enters data from various source documents into department records and/or accounting systems. Reviews source data for completeness and accuracy.

% Computes and records taxes, service charges, refunds, discounts, cost allocations, hours worked and/or other types of accounting related data.

% eceives and disburses funds. Assists with balancing cash, preparing transmittals and reports of daily income, and provides required accounting records.

% Files, purges, maintains and/or distributes accounting related documents.

% Handles routine inquiries and interactions with university staff or external contacts concerning accounting issues.

% Assists with general office duties to include filing, light typing, copying, errands and/ or inventory/supply control, as needed.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum education Preferred education
High school or equivalent Specialized/technical training
Minimum experiencePreferred experience
6–12 months 1 year
Minimum field of expertise Preferred field of expertise
General office or bookkeeping or accounting experience. Ability to perform basic arithmetic calculations. Ability to use computer for data entry and word processing.
  • Answer telephones
  • Assemble and organize numerical data
  • Balance figures
  • Communicate with others to gather information
  • Compute totals
  • Gather and input data
  • Maintain filing systems
  • Maintain logs
  • Understand and apply policies and procedures
  • Use computerized spreadsheets
  • Use database and/or word processing software
  • Verify calculations
  • Adding machine/calculator
  • Computer network (department or school)
  • Computer network (university)
  • Computer peripheral equipment
  • Computer and peripheral equipment
  • Photocopier
  • Typewriter
Supervises level
May oversee student, temporary and/or casual workers.


Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer