USC Human Resources Administration

Job code: 113411Accounting Technician

Grade: H |Overtime eligible: Yes |Date approved: January 19, 2005

Summary

Performs a variety of accounting duties, e.g., processes, reconciles, monitors and reports accounting activity for a financial services, auxiliary, or administrative accounting unit. Work may be general in nature or very specialized. May act in a lead capacity.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Sets up and maintains accounts, ledgers, journals, files, blanket requisitions, reports and/or other documentation for departmental or university accounts. Assists with month-end and year-end closings, as needed.


% Prepares and submits accounting documents for processing. Determines appropriate fund allocations and secures proper approvals.


% Enters data from various source documents into accounting systems. Reviews source data for completeness and accuracy prior to input. Ensures compliance with internal policies and external regulations and restrictions. Rejects and returns documentation as appropriate.


% Records, balances and reconciles account activity. Identifies potential problems and researches to provide background or comments. Produces and distributes related reports. Verifies accuracy of reports prior to distribution. Maintains documentation for audit purposes.


% Monitors outstanding or suspense items. Researches documents and follows-up to clear or adjust items.


% Performs one or more specialized accounting duties including, but not limited to, monitoring receivables, collecting past-due accounts, controlling cash or negotiable items and monitoring related inventory procedures.


% Records and reconciles income and expenses. Monitors actual performance to budget and prepares reports.


% Approves and processes budget amendments, account charges, expense transfers and closing entries and reports.


% Confers with faculty, staff, students, researchers or external contacts to provide information and/or resolve problems relating to financial transactions. Provides technical support for accounting issues.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
  • Associate's degree
  • Combined experience/education as substitute for minimum education
 
Minimum experiencePreferred experience
1 year 2 years
Minimum field of expertise Preferred field of expertise
Related bookkeeping/accounting experience. Knowledge of bookkeeping/accounting practices and principles. Ability to use a variety of bookkeeping/accounting software applications such as databases, spreadsheets, etc, as required. University accounting experience.
SkillsMachine/equipment
  • Assemble and organize numerical data
  • Balance figures
  • Communicate with others to gather information
  • Compose letters
  • Compute totals
  • Coordinate work of others
  • Establish and maintain filing systems
  • Gather and input data
  • Maintain logs
  • Prioritize different projects
  • Research information
  • Understand and apply policies and procedures
  • Use computerized spreadsheets
  • Use database and/or word processing software
  • Verify calculations
  • Write memorandums for own signature
  • Other

  • Leadership/guidance skills
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
  • Photocopier
Supervises level
  • Leads one or more employees performing similar work on a project basis
  • May oversee student, temporary and/or casual workers.
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer