USC Human Resources Administration

Job code: 113427Accounting/Financial Supervisor

Grade: J |Overtime eligible: No |Date approved: January 19, 2005

Summary

Supervises the day-to-day work of accounting assistants or technicians assigned to a financial unit within financial services or in a school, administrative or auxiliary department.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Supervises the work of accounting assistants and/or technicians assigned to a financial unit in a school, administrative or auxiliary department, or within financial services. Communicates unit priorities. Assigns and schedules work based on assessment of work volume and deadlines. Authorizes overtime and/or use of temporary staff. Monitors performance and provides feedback. Counsels or disciplines as needed.


% Monitors and reviews work for accuracy and timeliness. Identifies and corrects errors. Assists in problem resolution and makes decisions within established authority level. Ensures adherence to internal operating policies and procedures and external guidelines and regulations.


% Trains staff in unit operating procedures. Ensures procedures and policies are documented and updated as changes occur. Communicates changes to staff.


% Monitors internal financial operations and evaluates procedures and controls for adequacy. Recommends changes or modifications.


% Collects and formats data for special projects and management studies and/or, or reviews data gathered by others for accuracy. Prepares various financial reports, as required.


% Plans, schedules and coordinates internal reviews and audits. Implements corrective actions directed by manager.


% Advises on unit-specific policies and procedures and provides interpretation for non-routine or complex situations.


% Serves as a resource for other university offices and staff and any external contacts requesting information exchange and/or assistance.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
  • Associate's degree
  • Combined experience/education as substitute for minimum education
Bachelor's degree
Minimum experiencePreferred experience
2 years 3 years
Minimum field of expertise Preferred field of expertise
Senior or lead bookkeeping/accounting experience with directly related college study. Thorough knowledge of established accounting principles, methods, practices and terminology used in financial/accounting and statistical recordkeeping work. Ability to train, evaluate and supervise the work of employees. Demonstrated analytical, problem solving and effective communications skills.
SkillsMachine/equipment
  • Analysis
  • Assessment/evaluation
  • Communication—written and oral skills
  • Conflict resolution
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Organization
  • Planning
  • Problem identification and resolution
  • Project management
  • Research
  • Scheduling
  • Staff development
  • Statistical analysis
  • Supervisory skills
  • Teaching/training
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
Supervises level
Supervises employees and student workers performing administrative, clerical/secretarial, professional/paraprofessional work
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer