USC Human Resources Administration

Job code: 113431Accounting/Financial Manager

Grade: K |Overtime eligible: No |Date approved: January 19, 2005

Summary

Manages the accounting staff and operations of a financial services department, or a large financial unit in an administrative or auxiliary division or department.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Manages the accounting/financial staff and operations of a financial services department, or large financial unit in an administrative or auxiliary division or department. Sets departmental goals and objectives and measures performance against goals. Establishes departmental priorities.


% Directly or indirectly supervises all assigned subordinate staff, usually through multiple layers of supervisors. Recruits, screens, hires, orients and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees, as required.


% Plans and administers departmental budget. Provides historical data and projections as required for budget development and planning.


% Monitors, reviews and verifies accounting records and transactions for accuracy, timeliness and adequacy of supporting documentation. Ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles.


% Oversees account reconciliations and production of regularly scheduled summary reports, income and financial statements for assigned accounting operations. Analyzes reports for accuracy prior to distribution.


% Supervises the collection and formatting of financial data for special management studies and requests. Provides financial data with explanations and interpretation as requested by management.


% Coordinates the development and maintenance of electronic systems and procedures. Provides direction and input for the development of accounting applications, reports, forms, records and documented procedures.


% Examines and evaluates internal methods and procedures for adequacy of controls. Notes weaknesses or deficiencies and implements corrective actions. Ensures departmental compliance with all applicable policies and procedures.


% Advises on university financial policies and procedures, agency laws and regulations, and generally accepted accounting principles.


% Serves as a resource for funding agencies and/or other organizations to provide requested or required financial information and reports. Clarifies or researches issues as necessary.


% Establishes and maintains appropriate network of professional contacts. Maintains currency with professional organizations and publications. Attends and participates in meetings, conferences, etc. Represents university and/or unit, as assigned or appropriate.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum education Preferred education
Bachelor's degree Master's degree
Minimum experiencePreferred experience
5 years 7 years
Minimum field of expertise Preferred field of expertise
Senior or lead bookkeeping/accounting experience with directly related college study. Thorough knowledge of established accounting principles, methods, practices and terminology used in financial/accounting and statistical recordkeeping work. Ability to train, evaluate and supervise the work of employees. Demonstrated analytical, problem solving and effective communications skills. University financial policies, procedures and systems.
SkillsMachine/equipment
  • Analysis
  • Assessment/evaluation
  • Budget control and development
  • Communication—written and oral skills
  • Conceptualization and design
  • Conflict resolution
  • Consulting
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Managerial skills
  • Networking
  • Organization
  • Planning
  • Problem identification and resolution
  • Research
  • Scheduling
  • Staff development
  • Statistical analysis
  • Teaching/training
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
  • Photocopier
Supervises level
Manages through subordinate supervisors performing administrative, clerical/secretarial, professional/paraprofessional work
Comments
 

Signatures

Employee: Date:
Supervisor: Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer