USC Human Resources Administration

Job code: 113507Budget/Business Technician

Grade: H |Overtime eligible: Yes |Date approved: December 2, 2004

Summary

Performs a combination of duties related to the processing and monitoring of business transactions for an academic, research, administrative or auxiliary department.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Assists in the set up, maintenance and monitoring of department accounts. Assigns account numbers for routine business transactions. Prepares, processes and/or reviews paperwork, e.g., department orders and check requests, requisitions and other budget and business forms. Prepares and processes travel advances and reimbursements for faculty and staff.


% Inputs financial data to ledgers or departmental accounting systems. Reconciles internal records to university financial system ASR's. Distributes ASR's. Researches problems and corrects errors or brings to the attention of the supervisor for further consideration.


% Deposits tuition and gift income to appropriate accounts. Processes gift receipts.


% Monitors blanket requisition charges and itemizes expenses.


% Monitors and/or controls expenditures for intercampus and external vendors. Reconciles vendor statements and pays invoices. Interfaces with purchasing, external vendors and accounts payable to verify prices and resolve discrepancies.


% Tracks equipment purchases and obtains maintenance contracts.


% Processes payrolls for faculty, staff and students. Monitors payroll activity. Receives and distributes paychecks. Interfaces with the Payroll Office to resolve problems.


% Assists with budget preparation for grant proposals. Gathers pertinent information and assists in developing budget projections. Gathers information on financial requirements for proposals.


% Interacts with university financial offices to exchange information and resolve problems.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum educationPreferred education
  • High school or equivalent
  • Combined experience/education as substitute for minimum education
  • Associate's degree
  • Related undergraduate study
Minimum experiencePreferred experience
2 years  
Minimum field of expertisePreferred field of expertise
Directly related office financial experience to provide a knowledge of accounts payable, income and expense accounting and reconcilement, and budget preparation. College coursework in business administration, accounting or related field and 1-2 years of directly related work experience.
Minimum experiencePreferred experience
  • Assemble and organize numerical data
  • Balance figures
  • Communicate with others to gather information
  • Compute totals
  • Gather and input data
  • Maintain filing systems
  • Prioritize different projects
  • Research information
  • Understand and apply policies and procedures
  • Use computerized spreadsheets
  • Verify calculations
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
Supervises level
May oversee student, temporary and/or casual workers.
Comments
 

Signatures

Employee:Date:
Supervisor:Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer