USC Human Resources Administration

Job code: 113511Budget/Business Analyst

Grade: I |Overtime eligible: Yes |Date approved: January 1, 2007


Monitors, reconciles, analyzes and reports on budget activity for an academic department or school or research, administrative or auxiliary department. May lead other staff in related work duties.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Administers assigned budget(s). Monitors actual income and expense and develops projections in order to authorize or extend financial commitments. Analyzes current performance to plan. Identifies and researches variances and trends and brings to the attention of the supervisor for discussion and resolution. Projects future budget performance based on knowledge of assigned operations.

% Sets up and maintains accounts. Reconciles account balances and activity to university financial records and initiates correcting entries. Prepares and submits financial reports as required and reviews for accuracy prior to distribution. Troubleshoots problems, including research of pertinent facts and interacts with appropriate university staff to achieve resolution. Coordinates year end financial transfer and closing activity.

% Determines when budget adjustments are required and prepares in accordance with university financial guidelines or agency requirements and restrictions.

% Assists in local planning of short and long term budgets by compiling and organizing data for use in forecasts.

% Provides information to staff and faculty regarding university financial policies and procedures. Assists faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements.

% Serves as internal resource for contracts and grants. Monitors grant account activity and balances to ensure adherence to agency restrictions. Advises faculty, researchers and staff regarding agency requirements and regulations. Coordinates the preparation of financial reports for submission to agencies or donors. Acts as liaison among researchers, Office of Contracts and Grants, Sponsored Projects Accounting, and other interested university offices.

% Coordinates purchasing activities and interfaces with vendors as required.

% Prepares ad hoc financial reports as requested.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum educationPreferred education
  • Bachelor's degree
  • Combined experience/education as substitute for minimum education
Bachelor's degree
Minimum experiencePreferred experience
1 year 2 years
Minimum field of expertisePreferred field of expertise
Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets. Prefer university budget experience and knowledge of university financial systems.
Minimum experiencePreferred experience
Supervises level
  • Leads one or more employees performing similar work on a project basis
  • May oversee student, temporary and/or casual workers.



The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer