USC Human Resources Administration

Job code: 113516Department Business Administrator

Grade: J |Overtime eligible: Yes |Date approved: January 1, 2007


Administers the business operations of a large administrative, auxiliary or academic department. Responsible for accounting and financial operations, personnel and payroll administration, strategic planning, short and long term budgeting, and facilities and equipment planning and management.


Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)

% Administers the business function of a large administrative, auxiliary or academic department. Processes daily transactions, prepares financial reports for internal and external distribution. May supervise staff.

% Administers unrestricted account budgets. Plans and develops short and longterm budgets. Provides projections and forecasts and analyzes financial impacts. Analyzes actual versus budget performance to determine variances. Takes corrective action, as required.

% Assists in determining that strong internal controls are implemented in such areas as maintaining and reviewing receipts, procurement, disbursements, payroll, etc.

% Administers internal financial policies and procedures. Ensures department's compliance with applicable laws, rules and regulations, as well as university financial policies and procedures.

% Administers personnel and payroll functions for department. Coordinates affirmative action, employment, compensation, benefits and employee relations with appropriate Human Resources Administration staff and department administrators or dean's office. Ensures timely and accurate processing of payroll. Coordinates faculty appointments and promotions, as assigned.

% Assists in strategic planning activities, as assigned. Researches and compiles data required for development of assumptions, projections and strategies. Monitors action plans, implements changes, as required.

% Provides regular and special financial reports, as required for department's operations.

% Develops, enhances and maintains information systems to support financial operations. Ensures that internal systems complement university-wide systems and that information is reconciled on a regular basis.

% Administers use of facilities, equipment and space, including purchasing of new equipment, as well as maintenance and repair of existing facilities and equipment.

% Assists in management of department projects, as assigned.

% Advises on specific agency requirements and guidelines to assist faculty in the preparation and submission of proposals. Researches and identifies funding sources. Develops internal schedules for tracking proposal development and response. Prepares budgets. Coordinates production of materials and reviews final product for quality and compliance with agency requirements. Follows-up for award and funding.

% Administers contracts, grants, and gifts. Establishes budgets, monitors and reports on expenses. Interacts with university contract administrators and agency representatives to provide information, resolve questions or problems and coordinate on-site visits.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.


Minimum educationPreferred education
  • Bachelor's degree
  • Combined experience/education as substitute for minimum education
Minimum experiencePreferred experience
  • 3 years
  • Combined education/experience as substitute for minimum experience
  • 5 years
  • Combined education/experience as substitute for minimum experience
Minimum field of expertisePreferred field of expertise
Business administration, accounting or related degree and budget experience. Demonstrated knowledge of generally accepted accounting principles and practices. Knowledge of university financial policies, procedures and systems, and use of computerized spreadsheets and databases.
Minimum experiencePreferred experience
  • Analysis
  • Assessment/evaluation
  • Budget control and development
  • Communication—written and oral skills
  • Conceptualization and design
  • Interpretation of policies/analyses/trends/etc.
  • Knowledge of applicable laws/policies/principles/etc.
  • Organization
  • Planning
  • Problem identification and resolution
  • Research
  • Statistical analysis
  • Adding machine/calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
  • Photocopier
Supervises level
May oversee student, temporary and/or casual workers.



The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer