USC Human Resources Administration

Job code: 113520Senior Business Officer I

Grade: 00 |Overtime eligible: No |Date approved: March 27, 2012

Summary

Administers the business operations of an auxiliary, administrative department, or school. Directly supervises administrative staff. Responsible for accounting and financial operations, short and long term budgeting, strategic planning, personnel and payroll administration, and facilities and equipment planning and management.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Directly supervises business function of an auxiliary or administrative department or school. Processes daily transactions, prepares financial reports for internal and external distribution.


% Administers budget. Plans and develops short and long term budgets. Provides projections and forecasts and analyzes financial impacts. Analyzes actual versus budget performance to determine variances. Takes corrective action, as required.


% Provides regular and special financial reports, as required for department's operations.


% Has responsibility for determining that strong internal controls are implemented. Examples of control areas include maintaining and reviewing receipts, procurement, disbursements, and payroll. With respect to procurement, whether by use of procurement cards, paperless requisitions, paper purchase orders, internal requisitions, or USC debit cards, the SBO should determine that there is an appropriate segregation of duties so that goods or services, which are procured are reviewed and reconciled monthly to Account Status Reports by someone other than the individual initiating the transaction and by someone that does not report to the individual initiating the transaction. This reconciliation process must include obtaining and retaining original receipts and/or invoices for business-related expenses.


% Administers internal financial policies and procedures. Ensures department's compliance with applicable laws, rules and regulations, as well as university financial policies and procedures.


% Administers personnel and payroll functions for department. Coordinates affirmative action, employment, compensation, benefits and employee relations with appropriate Human Resources Administration and/or Provost's Office staff. Ensures timely and accurate processing of payroll.


% Develops, enhances and maintains information systems to support financial operations. Ensures that internal systems complement university-wide systems and that information is reconciled on a regular basis.


% Administers use of facilities, equipment and space utilization, including purchasing of new equipment, as well as maintenance and repair of existing facilities and equipment.


% Assists in strategic planning activities, as assigned. Researches and compiles data required for development of assumptions, projections and strategies. Monitors action plans, implements changes, as required.


% Assists in management of department projects, as assigned by Director or Dean.


% Oversees administration of school's recordkeeping functions for faculty, staff, and student workers.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum educationPreferred education
  • Bachelor's degree
  • Combined experience/education as substitute for minimum education
 
Minimum experiencePreferred experience
  • 5 years
  • Combined education/experience as substitute for minimum experience
 
Minimum field of expertisePreferred field of expertise
Progressively responsible financial experience providing a strong knowledge of generally accepted accounting principles and practices as applied in the university's financial operations. Strong knowledge of fund accounting and internal/external requirements, university financial policies, procedures and systems, and use of computerized spreadsheets and databases.
Minimum experiencePreferred experience
  • Analysis
  • Assessment/evaluation
  • Budget control and development
  • Coaching
  • Communication—written and oral skills
  • Conceptualization and design
  • Conflict resolution
  • Consulting
  • Counseling
  • Human resource process and employment knowledge
  • Interpretation of policies/analyses/trends/etc.
  • Interviewing
  • Knowledge of applicable laws/policies/principles/etc.
  • Negotiation
  • Networking
  • Organization
  • Planning
  • Problem identification and resolution
  • Research
  • Scheduling
  • Staff development
  • Statistical analysis
  • Supervisory skills
  • Teaching/training
  • Calculator
  • Computer and peripheral equipment
  • Computer network (department or school)
  • Computer network (university)
  • Fax
  • Photocopier
Supervises level
Supervises employees and/or student workers.
Comments
 

Signatures

Employee:Date:
Supervisor:Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer