USC Human Resources Administration

Job code: 113531Senior Business Officer II (auxiliary or administrative)

Grade: L |Overtime eligible: No |Date approved: January 21, 2005

Summary

Directs the business operations of a group of auxiliary departments, or of a large administrative division having multiple and complex departments. Directly supervises professional business office staff, indirectly supervises administrative staff. Oversees accounting and financial operations, short and long term budgeting, strategic planning, personnel and payroll administration, and facilities and equipment planning and management.

Accountability

Priority Time (%) Task (Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.)


% Manages business function of a group of auxiliary departments, or of an administrative division having multiple and complex departments, through delegation of responsibilities to professional business management staff. Oversees processing of daily transactions and preparation of financial reports for internal and external distribution.


% Oversees budget administration. Plans and develops short and long term budgets. Provides projections and forecasts and analyzes financial impacts. Analyzes actual versus budget performance to determine variances. Determines corrective action.


% Provides regular and special financial reports, as required.


% The SBO is responsible for determining that strong internal controls are implemented. Examples of control areas include maintaining and reviewing receipts, procurement, disbursements, and payroll. With respect to procurement, whether by use of procurement cards, paperless requisitions, paper purchase orders, internal requisitions, or USC debit cards, the SBO should determine that there is an appropriate segregation of duties so that goods or services, which are procured are reviewed and reconciled monthly to Account Status Reports by someone other than the individual initiating the transaction and by someone that does not report to the individual initiating the transaction. This reconciliation process must include obtaining and retaining original receipts and/or invoices for business-related expenses.


% Develops and oversees implementation and administration of internal financial policies and procedures. Interprets applicable laws, rules and regulations, as well as university financial policies and procedures. Interprets financial policies and procedures, and ensures department's compliance with same.


% Oversees personnel and payroll administration for auxiliary departments or administrative division. Coordinates affirmative action, employment, compensation, benefits and employee relations with appropriate Human Resources Administration staff. Ensures timely and accurate processing of payroll.


% Develops, enhances and maintains information systems to support financial operations. Ensures that internal systems complement university-wide systems and that information is reconciled on a regular basis.


% Plans and oversees administration of facilities, equipment and space utilization, including capital expenditures for new construction and equipment, as well as maintenance and repair of existing facilities and equipment. Negotiates vendor agreements and ensures timely delivery of contracted goods and services.


% Participates in strategic planning activities. Oversees research and compilation of data. Develops assumptions, projections and recommended strategies. Monitors action plans, recommends and implements changes, as needed.


% Directly manages department projects, as assigned by director.
Essential % Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Emergency response/recovery:    
In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's emergency operations plan and/or the employee's department's emergency response and/or recovery plans. Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

Qualifications

Minimum educationPreferred education
  • Bachelor's degree
  • Combined experience/education as substitute for minimum education
 
Minimum experiencePreferred experience
  • 7 years
  • Combined education/experience as substitute for minimum experience
 
Minimum field of expertisePreferred field of expertise
Thorough knowledge of fund accounting and internal/external requirements. university financial policies, procedures and systems and use of computerized spreadsheets and databases.  
Minimum experiencePreferred experience
  • Analysis
  • Assessment/evaluation
  • Budget control and development
  • Communication—written and oral skills
  • Conceptualization and design
  • Conflict resolution
  • Consulting
  • Counseling
  • Interpretation of policies/analyses/trends/etc.
  • Knowledge of applicable laws/policies/principles/etc.
  • Managerial skills
  • Negotiation
  • Networking
  • Organization
  • Planning
  • Problem identification and resolution
  • Project management
  • Research
  • Scheduling
  • Staff development
  • Statistical analysis
  • Adding machine/calculator
  • Computer network (university)
  • Computer and peripheral equipment
Supervises level
Manages through subordinate supervisors
Comments
 

Signatures

Employee:Date:
Supervisor:Date:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The University of Southern California is an Equal Opportunity Employer