PROACTIVE Management Strategies
For the Development Research Office

(from the Summer 1997 CARA Workshop)
Conducted by Paul Kirchgraber
Director, USC Development Research


Creating An In-house GRANT ALERT Service
Using Your Institution's Own E-mail System.

Imagine the first thing in the morning that a dean, development officer or senior administration official sees in their incoming e-mail folder is a list of that day's new federal grant funding opportunities....before they are even printed and distributed to the masses in the printed version of the "Federal Register of Grant Announcements"!

Imagine that it suddenly starts showing up on their desktop as provided to them by their PROACTIVE development research office!

Setting up your in-house version of this "Push" Technology takes no more than 60 seconds out of your busy day....and helps profile your initiative in looking for new ways to take advantage of the explosion of information being found today on the World Wide Web.

THE SET UP

  1. Using your e-mail reader of choice, create and save a distribution list of all development officers, deans and senior advancement officials to whom you want to PUSH this information.
  2. (HINT: Include everyone at the start...especially members of your top management. An important part of being proactive is to let as many people as possible know about the creative ideas with which you are experimenting. Later in these instructions we will show you how to let those who do not care about this information UN-subscribe from your "grant alert" service. But by then, they have had a glimpse at your efforts to identify new grant opportunities for your institution.)

  3. Set a bookmark in your internet browser for The Grantsmanship Center WWW site @ http://www.tgci.com/

THE PUSH

  1. Each morning before your first cup of coffee, visit the Grantsmanship Center site and access, "Today's Federal Register Grant Announcements".

  2. In your browser's FILE menu, use the "SAVE AS" command to save the grant announcements in a *.txt file on your computer's hard drive (remember where you are saving the file!)

  3. Find the *.txt file you just created and then go to the FILE menu and do a "COPY".

  4. Next, go to your e-mail reader and using the distribution list that you developed in STEP #1 above, create a piece of "NEW MAIL" (your email addresses will have already been stored in the list and therefore you won't have to type them in each day).

  5. Do a "PASTE" into the message field. The information from "Today's Federal Register of Grant Announcements" will be inserted into your e-mail message field. You may need to do some minor editing to remove some HTML formatting that comes over with the CUT and PASTE. You can also add your own personal headers and include instructions for those who wish to UN-subscribe to your service (see final product below).

  6. In the "SUBJECT" field, name the document "Federal Grant Alert <Insert Today's Date>". Dating each email will help your reader keep track of their unread grant alerts.

  7. Hit SEND and the alert will be "PUSHED" to everyone on your distribution list.


Your "PUSHED" Federal Grant Information will look something like this:

===============================================

From:              "Paul Kirchgraber" <kirchgra@atlas.usc.edu>
Organization:    USC
To:                  "USC Advancement"
Date:                Mon, 23 Jun 1997 09:56:01 PST
Subject:            Federal Grant Alert 6/23/97
Reply-to:         "USC Development Research" <kirchgra@atlas.usc.edu>

===============================================
FEDERAL REGISTER GRANT ALERT
from USC Development Research
June 23, 1997
===============================================

You can access more information on these grant announcements along
with other fundraising resources at:

http://www.tgci.com

....or contact your USC Development Researcher for more information.

To unsubscribe from this service, please send an e-mail reply with the
words, PLEASE UNSUBSCRIBE in the body of the message.
---------------------------------------------------------

Today's Grant Announcements:

HUD - Notice of Fiscal Year 1997 Funding for the Section 8 Rental
Certificate and Rental Voucher Programs

HHS - Centers for Disease Control and Prevention: State Injury
Intervention and Surveillance Program; Notice of Availability of Funds
for Fiscal Year 1997

DEPARTMENT OF JUSTICE - National Institute of Justice: National
Institute of Justice Solicitation ``Data Resources Program Funding for
the Analysis of Existing Data''

DEPARTMENT OF JUSTICE - National Institute of Justice: National
Institute of Justice Solicitation for Effectiveness of Victims of
Crime Act Funding in Meeting the Needs of Crime Victims

CORPORATION FOR NATIONAL AND COMMUNITY SERVICE - Funds
To Operate AmeriCorps Programs in the District of Columbia
---------------------------------------------------------

FR Doc.97-16249

HUD - Notice of Fiscal Year 1997 Funding for the Section 8 Rental
Certificate and Rental Voucher Programs

SUMMARY: This notice provides general information about the Section 8
certificate and voucher program budget authority made available by
HUD's FY 1997 Appropriations Act and additional carryover budget
authority that is available for use in FY 1997. This notice also
describes the application process for making these Section 8 funds
available to public housing agencies (HAs), including Indian housing
authorities, during FY 1997 (October 1, 1996 to September 30, 1997).


FR Doc.97-16310

HHS - Centers for Disease Control and Prevention: State Injury
Intervention and Surveillance Program; Notice of Availability of Funds
for Fiscal Year 1997

The Centers for Disease Control and Prevention (CDC) announces the
availability of fiscal year (FY) 1997 funds for a cooperative
agreement program for State injury intervention and surveillance
programs, focused in four topic areas: Prevention of Unintentional
Injuries (bicycle helmet promotion (Part IA1), prevention of
residential fire- related injuries (Part IA2)); Trauma Care Systems
(Part IB); Emergency Department Injury Surveillance (Part IC); and
Basic Injury Program Development (Part II).

FR Doc.97-16344

DEPARTMENT OF JUSTICE - National Institute of Justice: National
Institute of Justice Solicitation ``Data Resources Program Funding for
the Analysis of Existing Data''

SUMMARY: Announcement of the availability of the National Institute of
Justice solicitation ``Data Resources Program Funding for the Analysis
of Existing Data.''


FR Doc.97-16343

DEPARTMENT OF JUSTICE - National Institute of Justice: National
Institute of Justice Solicitation for Effectiveness of Victims of
Crime Act Funding in Meeting the Needs of Crime Victims

SUMMARY: Announcement of the availability of the National Institute of
Justice solicitation ``Effectiveness of Victims of Crime Act Funding
in Meeting the Needs of Crime Victims.''


FR Doc.97-16394

CORPORATION FOR NATIONAL AND COMMUNITY SERVICE - Funds To
Operate AmeriCorps Programs in the District of Columbia

SUMMARY: The Corporation for National and Community Service
(``Corporation'') announces the availability of $450,000 for grants to
operate AmeriCorps programs in the District of Columbia.


End

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