OPEN ACCESS TOOLKIT

This toolkit is intended to provide AAHSL members with information concerning key issues and initiatives surrounding the process of scholarly communication.

LEGISLATION AND POLICIES

NIH Public Access Policy (effective April 7, 2008)

The NIH Public Access Policy implements Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008). The law states:

The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.

NIH Public Access Website

• Submission Process
• Instructional Aids
  
• Frequently Asked Questions
• SPARC Summary of NIH Updates to FAQ on Public Access Policy (May 2, 2008)
• Journals That Already Submit Articles to PubMed Central
  This is a list of the journals that submit articles directly to PubMed Central on behalf of their authors. If you publish in one of these journals, no further action is needed to comply with the submission requirement of NIH Public Access Policy.

NIH Policy-Related Sites of Interest

• ARL Guide to NIH Public Access Policy
  Excellent site providing guidance on compliance, the institutional response, author rights management, and other key issues related to the NIH Policy.
• SPARC/ARL White Paper: Complying with the National Institutes of Health Public Access Policy: Copyright Considerations and Options
  Released February 29, 2008, and written by attorney and copyright expert Michael Carroll, the White Paper reviews the NIH policy, explains the legal context, and presents six alternative copyright management strategies to help grantee institutions in securing rights for deposit in PubMed Central. The paper will be useful in working with your university leadership and research offices to develop local procedures.
• NIH Open Access Mandate: A Careful Look at Two Options for Retaining Authors’ Rights – “Do Nothing" and “Do it Early and Efficiently” by Georgia K. Harper, Scholarly Communications Advisor, University of Texas at Austin Libraries.
  
• SPARC – NIH Public Access Policy Implementation
• Flowchart for Complying with the Revised NIH Public Access Policy
  Excellent one-page flowchart developed by Washington University's Becker Medical Library and that
  they're making available to use as is or to adapt to the needs of libraries at other institutions.
• Publishers' Policies on the NIH Public Access Policy - University of Rochester, Edward G. Miner Library
• Open Access Directory Publisher Policies on NIH-funded Authors - "This wiki list is under development and is temporarily closed for editing by most users. If you want to donate an existing list or join our band of volunteers, please contact us or use the discussion tab. It will soon be open for editing by all OAD users."
• Managing Copyright for NIH Public Access: Strategies to Ensure Compliance - June 2008 ARL Bimonthly Report
  
  

COPYRIGHT AND AUTHOR RIGHTS MANAGEMENT

Author Rights Management

• SPARC’s Author Rights Initiative
• Scholar’s Copyright Project (Science Commons)
• Scholarly Communications Toolkit (ALA/ACRL)

Sample License Agreements

• SPARC Author Addendum
• Scholar’s Copyright Addendum Engine (Science Commons)
• SHERPA: Publisher Copyright Policies and Self-Archiving
  Use this site to find a summary of permissions that are normally given as part of each publisher's copyright transfer agreement
• Creative Commons License

SPARC Author Rights Discussion Forum

SPARC-ARForum is a private and moderated venue for academic librarians to explore copyright and related issues in teaching and research – especially questions arising from the development of digital repositories and recent public access mandates. List membership is subject to approval and posts are moderated for appropriate topical content. Read more in our announcement.

To request membership in the SPARC Author Rights Forum, send any message to sparc-arforum-feed@arl.org.

PUBMED CENTRAL

• PubMed Central FAQ
• PubMed Central Author Manuscripts Submitted to Date (number and list)
• Publishers' policies on Manuscript Submission to Pubmed Central
• Search Strategy to Identify Open Access Publications
  UNC HSL and Duke Medical Center Library have developed the following search strategies as a way to identify articles authored by their faculty, published in open access or open archive journals, and appearing in PubMed Central or PubMed. We welcome your comments and suggestions. Contacts: Pat Thibodeau and Carol Jenkins

Example of PubMed Central - Search strategy

# Search duke[ad]

# Search durham[ad] AND nc[ad] [note: UNC used “chapel hill”]

# Search 27710 [and other zip codes]

# Search #7 Field: All Fields, Limits: Publication Date from [insert your dates]

# Search duke[ad]

# Search durham[ad] AND nc[ad] [note: UNC used “chapel hill”]

# Search 27710 [and other zip codes used for institution]

# Search #27 AND free full text[sb] Field: All Fields, Limits: Publication Date from [insert your dates]

OPEN ACCESS RESOURCES

• Directory of Open Access Journals
• Faculty Governance Bodies Speak Out about Scholarly Communications Issues
• Terry, Sharon, In the Public Interest. CRL News. July/Aug 2005
• SPARC Open Access enews
• SPARC Resources
• Create Change
• ACRL Toolkit
• MLANET Scholarly Publishing Resources
• The Promise of Value-based Journal Prices and Negotiation: A UC Report and View Forward (University of California)
• Transforming Scholarly Communication, AAHSL Scholarly Communications Committee Program, AAMC, Sunday, November 4th, 2007
• Open Access Directory - "The Open Access Directory (OAD) is a wiki where the open access (OA) community can create and support simple factual lists about open access to science and scholarship." Peter Suber is a founding member.
• Scholarly Communication: Issues for Health Sciences Libraries in Clinical Settings
  National Network of Libraries of Medicine (NN/LM). Developed by Alison Aldrich from the NN/LM Pacific Northwest Region, it addresses the issues of interest to library staff in clinical settings and other smaller, non-research libraries.
  

PROMOTION OF OPEN ACCESS BY LIBRARIES

Developing an Outreach Program

• Know Your Copy Rights (ARL)
• ARL - Planning Campus Outreach
• ARL Library Brown-Bag Lunch Series on Issues in Scholarly Communication - "These guides are tools designed for library leaders to use for organizing a summer-or semester-long discussion series. Each guide offers a brief scoping statement, a suggested reading or resource to review, and a set of discussion questions to launch an hour-long informal conversation among library staff." Revised May 2008
• Joint Webcast on Author Rights (SPARC, ARL, ACRL)
• Publicity Banners for PLoS, Open Access & NIH Public Access Policy

Sample Library Sites

• Duke University Medical Center Online NIH Public Access Policy
• Becker Medical Library, Washington University School of Medicine - Complying with NIH Public Access Policy
  
• University of Virginia
• University of Pittsburgh Health Sciences Library System. HSL Guide to the NIH Public Access Policy
• University of Rochester Medical Center - Edward G. Miner Library
• Indiana University – Purdue University
• Campus & Regional Initiatives for Author Rights (SPARC)
• Stanford University
• University of Pennsylvania
• Virginia Commonwealth University

AAHSL EFFORTS TO SUPPORT SCHOLARLY COMMUNICATION

Call to Action

Scholarly Communication Partnerships & Position Statements

AAHSL is an official member of the following advocacy groups: SPARC, Open Access Working Group, Alliance for Taxpayer Access

• AAHSL/MLA document (2004) Public Access to Health Information: Finding the Balance
• Letter to NIH re: Open Access (November 2004)
• AAHSL Letter to Dr. Zerhouni (8/27/04)
• AAHSL Letter to Senator Specter (9/19/04)
• AAHSL Response to NIH Proposal (11/9/04)
• AAMC Response to NIH Proposal (11/9/04)

Scholarly Communication Committee

• AAHSL Scholarly Communication Committee Blog
• AAHSL Survey Results on Outreach Efforts Regarding Author Rights
• Scholarly Communication Committee Members
• Scholarly Communication Committee Charge and Annual Report 2003
• Scholarly Communication Committee Action Plan 2004
• Scholarly Communication Committee Annual Report 2004
• Scholarly Communication Committee Annual Report 2005
• Scholarly Communication Committee Annual Report 2006
• Scholarly Communication Committee Annual Report 2007

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