Blackboard Course Rosters Using the Roster Merge Tool
is the Roster Merge Tool?
Information Technology Services (ITS) automatically creates a
Blackboard course for each course listed on USC’s schedule of classes. If you teach a cross-listed course
(i.e., a class offered under two or more unique course codes) or multiple
sections of the same course, ITS will automatically create a Blackboard course
for each of those courses.
Merge Tool lets you combine rosters from multiple, current semester Blackboard
courses that you are teaching into a single, current semester Blackboard
course. For example, if you
are teaching three sections of the same class this semester, you can use the
Roster Merge Tool to combine the rosters from all three courses into a single
When a student enrolls in or withdraws from any USC
course—including a merged course—that student’s enrollment is
automatically processed by USC’s Student Information Systems (SIS) into the
appropriate Blackboard course. Using Figure 1 (above) as an example, if a student enrolls into Course 2
or Course 3 in SIS after those courses’ rosters have been combined into Course
1, Blackboard will automatically enroll that student into Course 1.
You should use the Roster Merge Tool only if ALL of the following apply to
- You want to combine the rosters of multiple
current semester Blackboard courses or sections into a single ‘master’ course which will automatically ‘delete’ from Blackboard the
current semester courses you no longer need. The Roster Merge Tool makes it easy for
you to combine the rosters of multiple current semester courses into a single,
‘master’ course and then it automatically ‘deletes’ the current semester
Blackboard course(s) you no longer need (see Figure 1, above).
- You want to combine the rosters of multiple current
semester Blackboard courses or sections but not the contents of those courses. The Roster Merge Tool combines rosters
only, not course content or grades. To copy content from one Blackboard
course to another, see “Copying Content from One Course to Another” at
- All of the courses whose rosters you wish to combine
are empty – they do not yet contain any files, grades, student-submitted assignments, discussion board posts, group
work, tests, or surveys. Remember,
once a course’s roster has been merged into another, that course and all of its contents are automatically ‘deleted’
from Blackboard (see Figure 1).
- You would rather have one large Blackboard course
and grade book with many students instead of many smaller courses and separate grade
books. Once you merge course
rosters, you and your students will be able to access a single ‘master’ course
on Blackboard rather than multiple courses.
- You are an instructor in each of the courses for
which you wish to merge rosters. To combine your roster(s) with the
roster(s) of another course in which you are not yet an instructor, contact
your department’s course scheduling coordinator and request to be added as an
instructor for that course in USC’s Student Information Systems (SIS).
- You want
the rosters of your courses to remain merged for the entire semester. Once course rosters have been merged, the
only way to unmerge the courses is to send an email to email@example.com.
Unmerging is strongly discouraged because all student work and grades submitted while the
courses are merged will be lost once the courses are unmerged. There is no way to transfer student work or grades from the master
course back to the source course(s) once the course rosters have been merged.
Again, you should use the Roster
Merge Tool only if ALL of the
preceding apply to you.
- Login to Blackboard and under Tools on the Home tab, click Roster Merge Tool.
- Read the on-screen instructions carefully and
then click Setup New Merged Course.
- Click the Name column header
twice. The first time you click Name your oldest
courses appear first. The second
time you click Name your current semester courses appear at the top of the list.
- Select the current semester courses whose rosters you wish to merge. The first four digits in both the ID and Name columns are the
year that the course is/was taught (e.g., 2011, 2010, 2009) and the fifth digit
is the semester (1 = spring, 2 = summer, 3 = fall).
- REMEMBER: Once a course’s roster
has been merged into another, the course and all of its contents are automatically
‘deleted’ from Blackboard. Only if
you agree to this should you scroll down and, in the bottom right corner of the
page, click Submit.
- Select the current semester course to serve as a ‘master’ course into which
the rosters you selected will be merged. Remember: The
Roster Merge Tool combines rosters only, not
course content or grades.
- Scroll down and, in the bottom right corner of the page, click Submit.
- Blackboard will display a receipt
telling you that the roster merge was successful. Click the Home tab to exit the Roster Merge Tool.
- To reduce student confusion, we
strongly suggest that you send an email to your students from your new, master (merged)
course informing them that they are now enrolled in a new Blackboard course.