PROBLEM: SPSS for Windows Output looks funny when saved to a file and
then opened in a word processor, because SPSS uses 'fancy'
(non-ascii) characters for nice appearance in Windows.
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SOLUTION for Version 7 of SPSS for Windows/Macintosh:
Version 7.5 of SPSS for Microcomputers will have the full ability
to output text files. Until then, you can paste Metafile pictures
of SPSS tables (called Pivot Tables) output, or paste an SPSS
Navigator Object version of the table, or paste just the
information in the table (without the boxes around it).
1. Generate the output (e.g., with CROSSTABS)
2. Select a single Pivot Table (not multiple tables) as
an object. To select, click on the name of the table
in the left portion of the Output Navigator, or click on
the Pivot Table itself in the right portion of the Navigator.
The table will be outlined, and a red arrow will point to it.
3. Click Edit>Copy (this puts the table into the clipboard)
4. Open the 'target' software (i.e., the software in which you'd
like to copy the table for another file, such as Microsoft
Word).
5. In the 'target' software (e.g., Microsoft Word), click
Edit>Paste Special, then choose one of the options to
paste a) an Object (OLE type), b) unformatted text (this
is the table contents without the boxes), or c) a Picture.
SOLUTION for Version 6 of SPSS for Windows/Macintosh:
To ask SPSS to use only ASCII characters for its output boxes
and low-res graphs, so that you can print your output files
on just about any printer, do the following:
click Edit>Preferences>Output
then choose:
Character Plot Symbols:
Histogram: Block:
Custom X Custom X
Page Size
Length:
Infinite
Borders for Tables:
Typewriter characters
All other default settings are OK (if they suit you), and can
be left alone.
By the way, the Length: Infinite setting is to avoid page
breaks, which are printed on ASCII printers as a line of 'a's with
accent marks; not pretty.