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Finding aid for the Pacific Clinics records

Finding aid prepared by Clay Stalls, 1999 October 25

Summary Information

Repository
USC Libraries Special Collections
Creator
Pacific Clinics.
Title
Pacific Clinics records
Collection no.
0433
Date
1942-1997 (bulk 1960s-1990s)
Extent
8.0 linear ft., 20 boxes
Language
English
Abstract
The Pacific Clinics records consists of annual reports, financial statements, correspondence, program and grant proposals, administrative and organizational records, 1942-1997 (bulk 1960s-1990s), documenting the growth of the clinic's services.

Preferred Citation

[Box/folder# or item name], Pacific Clinics records, Collection no. 0433, California Social Welfare Archives, Special Collections, USC Libraries, University of Southern California

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Historical note

With its central headquarters located in the San Gabriel Valley, Pacific Clinics was originally founded in 1926 as an outreach of the Los Angeles Child Guidance Clinic. This outreach later became the Pasadena Child Guidance Clinic. In 1980 this latter name was changed to Pasadena Guidance Clinics, to reflect better the expansion in the range of clients whom the Clinics now served. The Clinics had begun to treat both children and adults in the early 1970s, after originally concentrating its services on children. The final name change occurred in 1987, when the Pasadena Guidance Clinics became the Pacific Clinics.

This mental health care provider began as a treatment center for children with emotional and mental problems. In 1926 the Pasadena Community Chest originally funded a social worker offering part-time services from the Los Angeles Child Guidance Clinic for work in Pasadena. An advisory committee was formed in 1941 to explore the possibilities of more substantial services for the children of Pasadena. This work led to the establishment in 1942 of a separate mental health clinic--the "Pasadena Child Guidance Clinic"; 1944 was the year when it actually was incorporated under this name. The staff now included full- and part-time members, including a psychiatrist and full-time director (Forrest N. Anderson, M.D.). The City of Pasadena graciously donated a city building on Dayton Street in the city park for the Clinic's use. Additions to the building were made, at the expense of the city, in 1944 and 1948 because of the Clinic's increasing caseload. From this solid beginning, the Clinic began its steady growth, aided by such leaders as Esther Heath Simpson, a later director in the decades of the 40s and the 50s; and Dr. Marion Durfee, medical director from the late 1940s to the early 1960s.

As the Pasadena Child Guidance Clinic grew it changed locations, moving to larger buildings to meet the demands of this growth. The first capital fund campaign for the construction of a new building was launched in the late 1950s, and a new building was opened in 1960 on Waverly in Pasadena. Reflecting the broad geographical scope and demand for the Clinic's services, Director John Mead met this need with the 1970 opening of a branch children's clinic in Monrovia. Expansion in Pasadena continued as well, with critical additions in the 1980s of the Huntington Hospital buildings on Fair Oaks Avenue, where the administrative headquarters of Pacific Clinics are now located.

In its most recent organizational form Pacific Clinics stands as the most prominent non-profit mental health care provider to the San Gabriel Valley, with clinics in seven cities of the San Gabriel Valley. These include Santa Fe Springs, Duarte, Glendale, Rosemead, and West Covina. The range of services includes the important Asian Pacific Family Center in Rosemead, which serves the diverse and large Asian population of the San Gabriel Valley. As a result of such expansion, Pacific Clinics' staff of 325 persons under the direction of Dr. Susan Mandel now serves an area with 2.2 million residents. Thus, Pacific Clinics stands as not only the largest non-profit mental health care center in the San Gabriel Valley but one of the largest mental health care providers in the Los Angeles region.

All information in this history comes from material found in the collection.

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Scope and Content

The Pacific Clinics records consists of annual reports, financial statements, correspondence, program and grant proposals, administrative and organizational records, including those detailing relations with funding agencies or organizations. Especially prominent here is the Los Angeles County of Mental Health. Some folders contain material from more than one of the Clinics, eg, both the Child Guidance Clinic and the Guidance Clinics. Rather than disrupting the original order of the material by redistributing it into folders based on the different titles of the Clinics, the material has been left undisturbed. The series name has been assigned on the basis of which Clinic has the largest amount of material in a folder. In this way, the integrity of the collection is preserved, thereby demonstrating the continuity of the functions and activities of the Clinics, as it underwent organizational changes.

The bulk dates of the collection come from the late 1960s to mid 1970s, and from the early 1980s to early 1990s. Consequently, much of the correspondence and other papers directly concern John Mead, the director instrumental in the 1970s in the Clinics' growth, and the current CEO of Pacific Clinics, Dr. Susan Mandel.

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Organization

Much of the material in this collection does not directly concern the present-day Pacific Clinics, but its organizational predecessors. As a result, this collection has been organized into three series based on these different organizational names: Pacific Clinics, Pasadena Child Guidance Clinic, and the Pasadena Guidance Clinics.

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Administrative Information

Publication Information

USC Libraries Special Collections
1999 October 25
Doheny Memorial Library 206
3550 Trousdale Parkway
Los Angeles, California, 90089-0189
213-740-5900
specol@usc.edu

Revision Description

 Finding aid encoded and updated by Sue Luftschein, 2011 January

Conditions Governing Access

Advance notice required for access. Some folders in this collection are restricted because they contain confidential information, eg, medication records. All restricted material is so designated.

Conditions Governing Use

The use of archival materials for on-site research does not constitute permission from the California Social Welfare Archives to publish them. Copyright has not been assigned to the California Social Welfare Archives, and the researcher is instructed to obtain permission to quote from or publish manuscripts in the CSWA's collections from the copyright holder.

Acquisition

Nancy Portiya, Pacific Clinics.

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Controlled Access Headings

Corporate Name(s)

  • Los Angeles County (Calif.). Dept. of Mental Health. -- Archives
  • Pacific Clinics. -- Archives
  • Pasadena Child Guidance Clinic. -- Archives
  • Pasadena Guidance Clinics. -- Archives

Genre(s)

  • Brochures
  • Contracts
  • Correspondence
  • Reports

Subject(s)

  • Child mental health services--California--Los Angeles County--Archival resources
  • Mental health services--California--Los Angeles County--Archival resources
  • School mental health services--California--Los Angeles--Archival resources

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Collection Inventory

Series 1:  Pacific Clinics 

Box Folder

 Awards Certificates 1989, 1990 

Scope and Contents note

United Way award to Clinics; Clinics' certificate of membership in the California Council of Community Mental Health Contractors

6 6

 Management Committee Meetings 1988-1989 

Scope and Contents note

Agendas, reports, and minutes of Management Committee meetings.

6 7-8

 Program Committee Meetings 1987-1990 

Scope and Contents note

Reports and minutes of Program Committee meetings

7 1

 Staff & Executive Committee 1991 

Scope and Contents note

Minutes of staff, executive committee meetings.

7 2

 Orange County Proposal 1990 

Scope and Contents note

Budgets, financial data sheets, correspondence, notes, proposal re Clinics' submission for contract services with Orange County children and youth mental health services; independent auditor's report re Pacific Clinics' finances.

7 3

 LA County Contract 1989 

Scope and Contents note

Subvention contract with LA County Dept. of Community and Senior Citizens Services, County Justice System Subvention Program

7 4

 Clinics' Correction Plan 1989 

Scope and Contents note

Clinics' correction plan re LA County Dept. of Health Services complaints of noncompliance with regulations, eg, disposal of expired medication; Correspondence re evaluation of doctors

Restrictions

Patient medication records.

General note

Folder entitled "Susan"; handwritten notes for correction plan; Correspondence May be related to plan of correction",

8 7

 Program Proposal 1989, 1991 

Scope and Contents note

Financial statements, notice of bidders' conference, request for proposal, narratives, handwritten notes, budgets re program proposal (negotiation package?) for Orange County children's mental health services

15 2

 Clinics Miscellany 1982-1991 

Scope and Contents note

Galley proof of Clinics brochure; memoranda & information sheets re Clinics procedures & guidelines; newsletters from mental health organizations; State Dept. of M. H. release; president's report; staff meeting minutes; executive committee minutes.

16 6

 East Foothill Day Treatment Center 1985-1987 

Scope and Contents note

Correspondence, job description, memoranda, staff roster, information sheet, assessments & intake forms re East Foothill Day Youth Treatment Center.

16 10

 Board Handbook undated 

Scope and Contents note

Board of Directors handbook

General note

Originally in notebook, with sticker: "Mrs. William G. Correy".

19 7

 Building Campaign Guidebook circa 1988 

Scope and Contents note

Steering campaign guidebook for "The New Dream Campaign" building fund.

19 8

 Personnel Manual undated 

Scope and Contents note

Personnel manual for employees

19 9

 Donor Roll circa 1988 

Scope and Contents note

Donor roll for Clinics' projects re "The New Dream Campaign" building fund.

19 10

 Clinics Brochures 1986-1994 

Scope and Contents note

Brochures, flyers from all different stages of the Clinics' history.

General note

Pasadena Child Guidance Clinic material undated.

20 1

 Clinics Pamphlets 1984-1994 

Scope and Contents note

Pamphlets, flyers, annual report, news releases and public announcements, information sheets re Guidance and Pacific Clinics.

20 3

 Pacific Clinics Guild 1995-1997 

Scope and Contents note

Yearbook, draft of Guild luncheon announcement, fax of ad for sale at Cherub-Bin Thrift Shop, run by Guild; correspondence re thrift shop; thrift shop sale announcement; address labels.

20 4

 Guild and Thrift Shop 1993-1997 

Scope and Contents note

Invoice re Thrift Shop purchases; Guild yearbook; thank-you letter to Guild supporters; rough draft of yearbook; xerox of check to Pacific Clinics from Guild; list of Pasadena thrift shops.

20 5

 Pacific Clinics Guild 1992-1993, 1996 

Scope and Contents note

Drafts of Guild luncheon announcements; luncheon announcements; charitable activities announcements.

20 8

 Cherub-Bin Thrift Shop undated 

Scope and Contents note

Cherub-Bin Thrift Shop receipt form; art work for Cherub-Bin and Guild.

20 9

 Clinics Miscellany 1965-1994 

Scope and Contents note

Booklet promoting new clinic construction; proposal/negotiation package re privatization; newsletter; membership & awards certificates; information sheets; training program booklet; annual report.

20 11

 Los Angeles County Department of Mental Health 

Box Folder

 Washington Day Treatment 1989 

Scope and Contents note

Program description of Washington Day Treatment Satellite done for LA County Dept. of Mental Health

7 5

 Clinics Program Proposal 1989 

Scope and Contents note

Program proposal to LA County Dept. of Mental Health re afternoon day treatment services for older mentally ill children.

7 6

 ADM Block Grant 1989 

Scope and Contents note

ADAMHA Block Grant for mobile Geriatric team; submitted to La County Dept. of Mental Health.

7 7

 Proposal/Negotiation Packages 1989 

Scope and Contents note

Proposal/negotiation packages for mental health services with LA County Dept. of Mental Health

7 8-9

 Contract 62097 1989-1990 

Scope and Contents note

Proposal/negotiation package (contract 62097, provider # 1974) for mental health services with Dept. of Mental Health for contract renewal (1974); copy of previous contract.

8 1

 Proposal/Negotiation Packages 1989 

Scope and Contents note

Proposal/negotiation packages for mental health services with LA County Dept. of Mental Health.

8 2

 Amended Negotiation Package 1990 

Scope and Contents note

Amended sections of Case Management Services proposal/negotiation package submitted to LA County Dept. of Mental Health.

8 3

 Project IV Negotiation Package 1989-1990 

Scope and Contents note

Proposal/negotiation package and papers for Project IV contract with LA County Dept. of Mental Health Services; minutes of Project IV Executive Committee meeting.

8 4

 Contract 62097 1990 

Scope and Contents note

Proposal/negotiation package (contract 62097, provider #1974) for mental health services with LA County Dept. of Mental Health"

General note

See also box 8, folder 1.

8 5

 Contract 61052 Amendments 1989 

Scope and Contents note

Amended contract 61052 for mental health services with LA County Dept. of Mental Health.

8 6

 Proposal Forms 1989 

Scope and Contents note

Financial worksheets, provider information sheet, narrative sheet re LA County Dept. of Mental Health proposal/negotiation packages.

General note

Folder entitled "Forms E".

8 8

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package for mental health services with LA County Dept. of Mental Health

12 1

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package re Asian/Pacific Counseling and Treatment Center Privatization Request for Proposal.

12 2

 Partial Pro./Negotiation Package 1989 

Scope and Contents note

Incomplete negotiation package with LA County Dept. of Mental Health.

General note

Note attached to first page, with caption: "Child Cty OP".

12 3

 Proposal/Negotiation Packages 1989 

Scope and Contents note

Two proposal/negotiation packages for mental health services with LA County Dept. of Mental Health.

General note

Attached notes on contracts: "Indo 50 CM"; "A/C/Y 15 OP".

12 4

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package for mental health services with LA County Dept. of Mental Health.

12 5

 County Request for Proposal 1989 

Scope and Contents note

LA County request for proposal re privatization of Asian/Pacific Counseling and Treatment Center.

13 6

 Homeless Program Proposal 1988 

Scope and Contents note

Financial statements, Correspondence, handwritten notes, narrative re homeless contract.

15 3

 SGV Homeless Proposal 1989 

Scope and Contents note

Drafts and final copies of proposal/negotiation packages, correspondence, notes, budgets re San Gabriel Valley mentally ill homeless contract with LA County Department of Mental Health.

15 4-5

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package re Homeless Socialization Program

General note

Attached note: "Homeless".

16 1

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package re American Indian Program Development and Homeless Outreach

General note

Attached note: "Amer Ind".

16 2

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package re Intochinese (sic) Adult Outpatient Unit.

General note

Attached note: "15 Indo OP".

16 3

 Proposal/Negotiation Package 1989 

Scope and Contents note

Proposal/negotiation package re Adult and Children/Youth Outpatient Divisions

General note

Attached note: "CM 50 a/c/y.

16 4

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Series 2:  Pasadena Child Guidance Clinic 

Box Folder

 Clinics Miscellany 1975-1981 

Scope and Contents note

Brochures, organizational and patient forms, employee information, lists of board of directors, drug lists for both Guidance and Child Guidance Clinics; correspondence re purchase of Huntington Hospital property; Cherub-Bin manual and forms.

1 4

 Clinic Miscellany 1978-1981 

Scope and Contents note

Correspondence re in-patient services; HEW ownership disclosure statements for clinics; "Mental Health Systems Report" newsletter; HMO conference; correspondence with Los Angeles Planning and Development Agency; patient rosters.

Restrictions

Patient case roster.

1 6

 Elizabeth Megaw Correspondence 1979 

Scope and Contents note

Correspondence to and by Elizabeth Megaw, administrator, Pasadena Child Guidance Clinic, re construction of new facility, interpretations of state regulations, general Clinic business.

General note

Originally in folder with alphabetic title "M"; with material found in folder 2.

2 1

 Memoranda 1980-1981 

Scope and Contents note

Memoranda to Clinics Board of Directors from Clinics administrators and staff,,

General note

Originally in folder with alphabetic title "M"; companion material in folder 1.

2 2

 Proposals 1981 

Scope and Contents note

Program statements and proposals, guidelines for budget requests, financial ledger, needs for physical plant re Pasadena Guidance Clinics funding and programs.

2 5

 Letters of Reference 1975-1978 

Scope and Contents note

Letters of reference for jobs and admission to graduate school written by Clinic director John Mead.

Restrictions

Personal information.

2 6

 Clinic Miscellany 1980 

Scope and Contents note

Critique of research proposal involving Pasadena Child Guidance Clinic; brochures, cards, flyers for mental health resources, including children's services.

2 7

 NASW Dispute 1978 

Scope and Contents note

Correspondence, job evaluations, summaries of meetings re National Association of Social Workers' censure of Clinic over dismissal of employees.

2 8

 Review Manual and Response 1980 

Scope and Contents note

Cal. State Dept. of Mental Health review of San Gabriel Valley mental health providers, including Pasadena Child Guidance Clinic; letter of response by Susan Mandel, Clinic director, re findings about Clinic. Letter to director of LA County Mental Health Services.

2 9

 Office Forms and Manual undated 

Scope and Contents note

Forms and manual of instruction re office procedures and patient treatment.

3 2

 Donor Correspondence 1975, 1977-1980 

Scope and Contents note

Letters of thanks from John Mead or Susan Mandel acknowledging gifts or assistance; receipts for donations; letters from donors.

3 3

 Volunteer Records 1980 

Scope and Contents note

Records of hours of service from volunteers; draft of guidelines for clinical volunteers.

3 7

 Mandel Memoranda 1980 

Scope and Contents note

Memoranda (including attached agendas of meetings) from Susan Mandel to clinic staff re various issues.

4 1

 Job Applications 1980-1981 

Scope and Contents note

Resumes, cover letters, Clinic letters of acknowledgement re Clinic positions (restricted).

4 4

 Grant Applications 1976-1981 

Scope and Contents note

Drafts of grant applications and letters of application, application letters and correspondence, grant proposals re foundation grants.

4 5

 Program Statements 1981 

Scope and Contents note

Program statement and budgets.

5 1

 Outreach Consultant 1977-1980 

Scope and Contents note

Minutes of Outreach committee meeting, budget, job description, correspondence, United Way meeting agenda re "Outreach" consultant for childcare day centers.

5 3

 Mandel Correspondence 1981 

Scope and Contents note

Outgoing correspondence from Clinic director, Susan Mandel, re Clinic business.

5 8

 Nyman & Clement Correspondence 1979-1981 

Scope and Contents note

Correspondence and papers of Leslie J. Nyman, Clinic medical director, and Elizabeth Clement, Clinic board director. Clement correspondence includes John Mead's letter of resignation.

Restrictions

Nyman material contains patient information.

6 1

 Statistics 1980 

Scope and Contents note

Statistical breakdown of patient caseloads, hours worked per therapist or staff member, group sessions, medication records for various clinics.

6 3

 United Way 1979-1980 

Scope and Contents note

Correspondence, memoranda from United Way; Clinic funding application for United Way; letters of thanks to Clinic donors who gave through United Way; United Way member roster.

6 4

 California Medical Association 1958, 1977-1978 

Scope and Contents note

Medical associations' position papers and reports re state and national mental health legislation; minutes of national meetings of mental health associations.

9 1

 Brochures 1961, 1963 

Scope and Contents note

Informational brochures re services and history of Child Guidance Clinic and Buffalo, New York clinic; newsletter of Children's Psychiatric Clinic.

9 2

 Clinic Reports & Rosters 1960-1978 

Scope and Contents note

Clinic annual reports; roster of board of directors; letter re financial audit.

9 3

 Board of Directors 1962-1963 

Scope and Contents note

Board of Directors committee lists; annual report; correspondence with Pasadena Community Planning Council; case reports statistics; financial reports and minutes re Board of Directors work.

9 4

 American Medical Association 1964-1972 

Scope and Contents note

Application forms and accompanying material for AMA approval of Clinic programs.

9 5

 Clinic Committees 1973-1981 

Scope and Contents note

Correspondence, memoranda, reports, plans, drawings re Long Range Planning Committee, purchase of Huntington Hospital Property.

9 6

 Clinic Miscellany 1976, 1979-1981 

Scope and Contents note

Correspondence re legal issues, Doyle-Short Program, etc.; financial audits and correspondence re same.

9 7

 Comprehensive Health Planning Council 1974 

Scope and Contents note

Memoranda from Comprehensive Health Planning Council of Los Angeles; correspondence to and from Council re approval of Community Psychiatric Centers plan to increase number of psychiatric beds and Child Guidance Clinic opposition to plan.

10 1

 Community Mental Health Center 1976-1978 

Scope and Contents note

Correspondence, programs, document submission schedule, state and federal regs. for health centers, rough draft of letters, budget re construction of community mental health center.

10 2

 Community Mental Health Center 1971-1977 

Scope and Contents note

Correspondence, state reg. for community mental health services, plan, building blueprints, federal statistical data on funding, campaign funding plans, clipping re construction of community mental health center.

10 3

 American Medical Association 1970-1975 

Scope and Contents note

Correspondence, affiliation agreements, residency reports re certification of Clinic programs by the AMA.

10 4

 AAPCC undated 

Scope and Contents note

Clinic residency program narrative, affiliation agreement re American Association of Psychiatric Clinics for Children.

10 5

 AAPSC 1973-1974 

Scope and Contents note

Minutes of Council meeting; by-laws of AAPSC; information on fellows in training re American Association of Psychiatric Services for Children.

10 6

 ABPN 1964-1969 

Scope and Contents note

Application booklet, examiners pamphlet, correspondence re American Board of Psychiatry and Neurology, Inc.

10 7

 American Medical Association 1974 

Scope and Contents note

Clinic narrative, correspondence, information sheet, affiliation agreements for graduate training, AMA memoranda re AMA Graduate Medical Education.

10 8

 American Medical Association 1972, 1975-1978 

Scope and Contents note

Reports, correspondence, narrative description of Clinic, AMA newsletter re AMA and residency programs.

10 9

 Annual Report 1962-1963 

Scope and Contents note

Annual report including caseload statistics, finances.

10 10

 Committee on Children & Youth 1973-1975, 1978 

Scope and Contents note

Minutes, correspondence re meetings of Committee on Children & Youth of the Mental Health Association in Los Angeles; policy statements and position papers re same.

11 1

 Citizens Advisory Council 1977-1978 

Scope and Contents note

Bulletins, correspondence, agenda re state bills on children's health and Council meetings.

11 2

 Children's' Rights 1977-1978 

Scope and Contents note

State legislation and legal opinions re children's legal rights concerning hospitalization.

11 3

 Child Abuse 1977-1978 

Scope and Contents note

Nursery child abuse project, forms for reporting child abuse, articles, correspondence, newsletter re child abuse.

11 4

 APA Champus Peer Review Project 1978 

Scope and Contents note

Brochure, correspondence concerning John Mead participation re American Psychiatric Association Champus Peer Review Project.

11 5

 American Medical Association 1961-1973 

Scope and Contents note

Forms, correspondence re approval of Clinic residency programs by AMA; AMA memoranda on graduates of foreign medical schools, etc.

11 6

 Pasadena Adult Clinic 1977 

Scope and Contents note

Narrative history, forms charting service, policies and procedures guide, staff caseloads re Pasadena Adult Clinic of the Pasadena Child Guidance Clinic.

11 7

 Am. Acad. of Child Psychiatry 1977 

Scope and Contents note

AACP position statements, recertification guidelines, by-laws; correspondence of American Academy of Child Psychiatry.

11 8

 Membership Certificates 1971 

Scope and Contents note

Clinic certificates of membership.

11 9

 AAPSC 1973-1974 

Scope and Contents note

Correspondence and reports re work of John Mead, Clinic director, for American Association of Psychiatric Services for Children; AAPSC representatives lists.

11 10

 Annual Reports 1974-1975 

Scope and Contents note

Annual and quarterly reports for West San Gabriel Valley Juvenile Diversion Project.

11 11

 Job Application Forms undated 

Scope and Contents note

Job application forms.

11 12

 AMHA 1976 

Scope and Contents note

Association of Mental Health Administrators brochures, application form, and newsletter.

11 13

 LA Community Mental Health 1977 

Scope and Contents note

Minutes of Los Angeles Council of Community Mental Health Centers administrative committee meeting (2 copies).

13 7

 Building Payments 1956-1961 

Scope and Contents note

Correspondence, receipts, bills, reports re new clinic building payments.

15 1

 Work/Study Contracts 1980-1981 

Scope and Contents note

Pasadena Area Community College student work/study contracts.

17 10

 Pacific Oaks 1979-1982 

Scope and Contents note

Pacific Oaks College booklet; Pacific Oaks correspondence with Susan Mandel; work/study agreements between Pacific Oaks and Clinic.

17 11

 Interagency Planning ... Committee 1980-1981 

Scope and Contents note

Correspondence, speech, draft of proposal about RFP re Los Angeles County Interagency Committee Planning Structure & Review Committee; receipts for trip to Sacramento (Susan Mandel chair of Committee).

17 13

 Pasadena Unified School District 1980 

Scope and Contents note

Signed agreement re Clinics' services for Pasadena Unified School District.

18 4

 Mental Health Systems Act 1980 

Scope and Contents note

Analysis of the federal Mental Health Systems Act.

18 6

 Executive Director Search Comm. 1979 

Scope and Contents note

Correspondence, candidates' vita, candidate roster, memoranda on selection re search for new Executive Director.

18 7

 Salary Information 1978 

Scope and Contents note

Payroll authorization forms, personnel practices information sheet; salary levels, correspondence from other institutions re salary structures; job descriptions from other institutions.

19 1

 Clinics Miscellany 1980 

Scope and Contents note

Rough drafts, with notes, of personnel policies and procedures manuals; contact summary for Adolescent Day Treatment; PPO information sheet.

19 4

 Clinic Minutes 1967-1968 

Scope and Contents note

Minutes of Clinic Board of Directors meetings; budgets; list of board members and committees. Material originally in folder with title: "Minutes 1967 1968".

20 2

 Clinic Minutes 1966-1967 

Scope and Contents note

Minutes and attendance sheets of Clinic Board of Directors meetings; budgets and case loads; correspondence re Board of Directors; Executive meeting minutes. Material originally in folder with title: "Minutes 1966-1967".

20 6

 Clinic Annual Reports 1941-1957 

Scope and Contents note

Annual reports, case loads, budgets of Pasadena Child Guidance Clinic.

20 7

 Los Angeles County Department of Mental Health 

Box Folder

 Patient Payment Regulations 1978-1979 

Scope and Contents note

Forms, manual, correspondence re collection of patient payments and Uniform Method of Determining Ability to Pay (guideline for charging patients regulated by state and overseen by county).

3 5

 LA County Dept. of Mental Health 1980 

Scope and Contents note

Correspondence to and from county Dept. of Mental Health re regulations, Short- Doyle Program; Department agenda; financial statement".

3 8

 LA County Dept. of Mental Health 1979 

Scope and Contents note

Correspondence to and from county Dept. of Mental Health re evaluation reports; statistics.

3 9

 County & State Review of Clinic 1979-1981 

Scope and Contents note

Reports, correspondence, client surveys, and response of Clinic to site reviews by LA County Dept. of Mental Health; correspondence and Clinic response to State Dept. of Mental Health site review.

3 11

 LA County Dept. of Mental Health 1980-1981 

Scope and Contents note

Bulletins from County Dept. of Mental Health re regulations and guidelines, meetings, etc.; county fiscal review of Clinic noting deficient financial practices.

5 5

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Series 3:  Pasadena Guidance Clinics 

Box Folder

 Donation Ledger 1974-1983 

Scope and Contents note

Ledger of contributors and contributions.

General note

restriction,

14 2

 Adult Day Care Center 1981 

Scope and Contents note

State regulations, Pacific Clinic plans, State of California application for facility license, Pacific Clinics agenda for planning center, California Depart. of Health Services manual for adult care centers re Pasadena Guidance Clinics adult center. Handwritten planning notes.

1 1

 Program & Budget Requests 1981 

Scope and Contents note

Correspondence, program statements and budgets for fiscal years 1980-1981, 1981-1982 re Guidance Clinic's submission of funding request to LA County Dept. of Health Services, San Gabriel Valley Regional Service.

1 2

 LA Mental Health Centers 1981 

Scope and Contents note

LA Council of Community Health Centers summary of state documentation and medical records requirements

1 7

 Mental Health Bill and Budget 1980-1981 

Scope and Contents note

Newsletters of the National Association of State Mental Health Program Directors; correspondence to California representatives in U.S. Congress re Mental Health Systems Act; correspondence to California legislators re support of state mental health budget. Letters, xerox copies; signed by Lary Mielke, president Clinics board of Directors.

2 3

 Clinic Miscellany 1978-1981 

Scope and Contents note

Open House guest list and papers; general correspondence; Outreach Program correspondence, forms, job description; copies of Public Record Bulletin.

General note

Place of papers in original filing order uncertain.

2 4

 Statistical Reports 1981 

Scope and Contents note

Monthly statistical analyses of different clinics' case loads.

3 1

 United Way 1980-1981 

Scope and Contents note

Application forms submitted by Guidance Clinics for United Way funding; Correspondenceespondence re receipt of funding; Clinics' acknowledgement of United Way donations and donor receipts.

3 6

 Job Applications 1980-1981 

Scope and Contents note

Resumes, cover letters, letters of acceptance and rejection for positions at Clinic.

4 2

 Job Applications 1979-1981 

Scope and Contents note

Cover letters, letters of rejection, resumes, application forms re positions at Clinics.

4 3

 Day Treatment Program 1979-1981 

Scope and Contents note

Correspondence, job descriptions, program description, curriculum, newsletter, patient profiles re Pasadena Child Guidance Day Treatment Program for pre-school children.

Restrictions

Patient profiles.

5 2

 Community Mental Health Centers 1979, 1981 

Scope and Contents note

Correspondence, by-laws, membership lists, agendas, Cal. State Dept. of Mental Health guidelines for health center funding re California State Council of Community Health Centers. Susan Mandel president of organization.

5 4

 Clinics Financial Statements 1981 

Scope and Contents note

Monthly financial statement of budget, expenditures, and income.

5 6

 Correspondence 1981 

Scope and Contents note

Correspondence, outgoing and incoming, between Susan Mandel, Clinics director, and Allen Rawlands, head of San Gabriel Valley Region of LA County Dept. of Mental Health; minutes and Correspondence for San Gabriel Valley Mental Health Region Interagency Com.

5 7

 Memoranda 1981 

Scope and Contents note

Memoranda from Susan Mandel, Clinics director, re Clinics business.

6 2

 Project IV 1981 

Scope and Contents note

Program proposal for Project IV, a community-based family outreach program; correspondence, program statements, draft of proposal re same. Handwritten note: ""File under Project IV Prog (sic) developt. 1981".

6 5

 Financial Reports 1980-1986 

Scope and Contents note

Handwritten financial reports, statements, and analyses.

12 6

 Financial Reports 1984-1985 

Scope and Contents note

Handwritten financial reports and statements; Correspondence re Clinics solicitation of financial auditors, and Correspondence from accountants; finance committee and Board of Directors meeting minutes re finances; contracts. Folder label: "Financial Committee".

12 7

 Fund Raising 1981-1983, 1985 

Scope and Contents note

Lists of donors and contributions; ledger of contributions and pledges; deficit reports; building fund reports; funding requests by Clinics; Development Department reports; solicitation Correspondence; legal permits for charitable solicitation

13 1

 Personnel Practices Manual 1985 

Scope and Contents note

Draft of personnel manual; attached agenda of administrative staff meeting

13 2

 Clinics Miscellany 1976-1986 

Scope and Contents note

Clinics newsletters, flyers; procedure memoranda, patient financial information forms and worksheets; LA County Dept. of Mental Health Correspondence; Clinic confidentiality policy; memoranda; articles.

14 1

 Staff Rosters undated 

Scope and Contents note

Staff rosters of various clinics. Folder label: "Calif. State Mental Health".

14 3

 Clinic Miscellany 1981-1985 

Scope and Contents note

Board of directors rosters, meeting minutes; Correspondence, financial statements re new buildings; board of directors agenda, minutes re Clinics business, eg, new building campaign; various committee reports; director's reports; monthly financial statements. Folder label: "Board of Directors".

14 4

 Cal. Community Health Centers 1981-1983 

Scope and Contents note

Membership ledgers, xeroxed copies of checks, membership application and statement of dues, Mandel memos re membership in California State Council of Community Mental Health Centers.

14 5

 Administrative Staff Papers 1980-1986 

Scope and Contents note

Newsletter; administrative staff meeting minutes; capital fund building campaign program; financial statements; billing rates; Correspondence with LA County Dept. of Mental Health

14 6

 Miscellaneous Publications 1976-1986 

Scope and Contents note

Brochures, pamphlets, conference brochure, child abuse seminar invitation; North Orange County Child Guidance Center pamphlets; APA Committee report; Roche Report newsletter.

14 7

 Bid Applications 1981 

Scope and Contents note

Bid forms for construction of Clinics' building on Hurlburt Street. Originally in manila envelope, with inscription: "10/26/81 Bids on 66 Hurlburt".

16 7

 Gerontological Society Paper 1986 

Scope and Contents note

Paper by clinics staff members presented at Gerontological Society meeting: "Mental Health Outreach to Minority Elderly: Effective Strategies and Results".

16 8

 Community Support Systems undated 

Scope and Contents note

National Institute of Mental Health guidelines for community support systems.

16 9

 Foundation Contacts 1986 

Scope and Contents note

Correspondence with foundations; James Irvine Foundation application guidelines brochure.

17 1

 Mental Health Contractors 1985-1986 

Scope and Contents note

Los Angeles Mental Health Contractors membership survey, executive committee agenda, board of directors agenda; minutes of Contractors Association meeting.

17 4

 Packard Foundation 1985-1986 

Scope and Contents note

Correspondence, Clinics grant proposals, LA County Dept. of Mental Health request for proposal memo re Packard funding; Shelter Care Study by Children's Research Institute of California.

17 5

 Packard Foundation Report 1986 

Scope and Contents note

Institute of Health Studies, UCSF, report on health care for foster children in California: prepared for Packard Foundation.

17 6

 Patient Profile 1985 

Scope and Contents note

Patient profiles of East Foothill Guidance Clinic and Pasadena Adult Clinic.

17 7

 Program Committee 1985-1986 

Scope and Contents note

Roster, minutes, handwritten notes or outline re Program Committee work.

17 9

 Psych. Assessment Center 1982-1983 

Scope and Contents note

Memoranda concerning work of Psychological Assessment Center, Weshler Intelligence Scale for Children forms, proposal for Center, daily agenda for Center director, resume of director, bank loan application forms.

17 12

 Salary Steps 1981 

Scope and Contents note

Memoranda, notes, statistical sheets re salary steps for Pasadena Guidance Clinics.

17 14

 Position Paper undated 

Scope and Contents note

National Council Community of Mental Health Centers position paper on mental health services contracts

18 1

 Outreach Program 1983 

Scope and Contents note

Outreach Committee meeting minutes; consultant's report, program proposal re outreach consultant to child care provider. Associated with Pasadena Childcare Consortium.

18 2

 Organization Charts undated 

Scope and Contents note

Clinics organizational charts and main staff rosters

18 3

 Board of Directors 1982 

Scope and Contents note

Correspondence, memoranda re Board of Directors.

18 5

 Program Statements 1983 

Scope and Contents note

Program statements re different branches of Clinics. Label: "Program statements 1983".

18 10

 Board and Staff Meetings 1982-1984 

Scope and Contents note

Minutes of various Clinics' boards, staffs, and task forces.

18 11

 Program Statements 1984 

Scope and Contents note

Program statements re different branches of Clinics. File folder title: "Program statements 1984".

18 12

 Program Statements 1982 

Scope and Contents note

Correspondence, program statements, statistical data re program statements for LA County Dept. of Mental Health.

18 13

 Clinics Miscellany 1980-1986 

Scope and Contents note

National Institute of Mental Health bylaws, Mandel Correspondence to NIMH; "Perspectives" newsletter; by-laws, county and state guidelines re peer review; miscellaneous Clinics Correspondence; draft report re new Clinics' name.

19 2

 Parents Anonymous 1984 

Scope and Contents note

Parents Anonymous brochures and flyers.

19 3

 Program Committee 1985 

Scope and Contents note

Minutes, Correspondence re Program committee.

19 5

 Monthly Billing Documents 1982-1983 

Scope and Contents note

Monthly billing documents for Clinics.

19 6

 Steering Committee Handbook 1986 

Scope and Contents note

Steering Committee leadership guidebook for "Complete the Dream" campaign, for funding of new building.

20 10

 Los Angeles County Department of Mental Health 

Box Folder

 LA County Mental Health Info. 1981-1982 

Scope and Contents note

County statistics on populations served by various Guidance Clinics; LA County Mental Health Department information sheets; Correspondence with Department re Clinics' programs.

1 3

 LA County Mental Health Correspondence 1981 

Scope and Contents note

Correspondence to and from LA County Department of Mental Health re finances and billing practices, regulations, meetings.

1 5

 Utilization Review Plan 1981 

Scope and Contents note

Correspondence, information sheets, forms re Utilization Review Plan, review by State and County Depts. of Mental Health re Medi-Cal payments.

3 4

 Community Liaison Committee 1981 

Scope and Contents note

Correspondence and agenda re Regional Community Liaison Committee organized by LA County Dept. of Mental Health.

3 10

 LA County Dept. of Mental Health 1981-1982 

Scope and Contents note

Correspondence to and from Dept. of Mental Health; Dept. reports; standards assessment manual from Dept.

9 8

 LA County Dept. of Mental Health 1980, 1982-1984 

Scope and Contents note

Correspondence re regulations and guidelines for mental health services; Mental Health Legislative Work Group report; San Gabriel Valley Mental Health Region Contractors Forum agenda and minutes

13 3

 LA County Dept. of Mental Health 1983-1985 

Scope and Contents note

Correspondence, forms re regulations and guidelines for mental health services.

13 4

 LA County Dept. of Mental Health 1980-1983 

Scope and Contents note

Correspondence, information sheets, Clinics memoranda re County regulations and guidelines for mental health services; Clinics financial forms; County evaluation form.

13 5

 United Way 1973-1981 

Scope and Contents note

Zip code tally sheets, request for allocation forms, service summary reports re United Way.

16 5

 Homeless Request 1985-1986 

Scope and Contents note

Homeless Outreach Team funding request to LA County Dept. of Mental Health; County memoranda re homeless mentally ill project

17 2

 Homeless Augmentation 1985 

Scope and Contents note

Correspondence, County Dept. of Mental Health instructions for submission of program proposals for homeless augmentation.

17 3

 State Program Review 1986 

Scope and Contents note

Memo from County Dept. of Health re Cal. State Dept. of Mental Health site visit & review; state program manual re same

17 8

 Revenue Generation Review 1986 

Scope and Contents note

Correspondence, County report re Clinic fee collection.

18 8

 Quality Assurance 1983 

Scope and Contents note

County review of Clinics' procedures, Clinics' response to County challenges, correspondence re same.

18 9

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