The Archives is open to any individual who has a serious interest in and specific use for its holdings, and who is willing to abide by the applicable rules and restrictions regarding its use. There is no charge to visiting researchers for use of archival holdings. Appointments are required. If requesting specific calendar dates or an extended research visit, please contact the Archives in advance to make arrangements.
Inquiries and Requests
The Archives accepts mail, email, phone and fax inquiries. The archivists are generally available to answer phone inquiries from 9:00 a.m. - 4:30 p.m. Monday through Friday.
Patrons must consult with a archivist before requesting material. The subject and parameters of study, the amount of time available to conduct research, and other related information will be needed. In turn, the archivist will best be able to determine what materials are relevant to the request.
Although small requests may be taken over the phone, the archivists may ask for a request to be submitted in writing (by mail, fax or email). Written submissions help avoid errors in transcription and clarify possible questions about titles, names and spelling.
Materials are used in the Special Collections Reading Room, located on the second floor of the Doheny Memorial Library, room 209.
Rules Regarding Materials
The Archives Reading Room has a list of rules that apply to all users of the facility. These include the following:
- Researchers must supply a valid photo ID.
- No personal items other than a laptop computer may be brought into the room (pencils and note cards are provided for note-taking).
- In addition, the Archives asks its patrons to recognize the age and fragility of archival materials by showing extreme caution and care in handling all items.
Photocopies and Reproductions
The copyright holder's written permission is required prior to the reproduction of certain types of materials. Written permission must also precede any photographic reproduction. A listing of copyright and contact information is available upon request.
The copying of original materials is at the discretion of the curators. Some originals may not be copied due to fragility and/or size. Also, files cannot be copied in their entirety.
A list of reproduction services and fees is available upon request.
Crediting and Sourcing
Crediting the Archives as the source of photographs or documents used as illustrative material is mandatory. The preferred credit is:
The University of Southern California, on behalf of the USC University Archives