Requests & Petitions
Below are the most common requests and petitions that require the approval of the
Graduate School. To initiate a request or petition, students should see the staff
graduate advisor for the department or program.
Application for Readmission
This form is required for a student who wishes to return to his or her graduate
program after an unapproved leave of absence.
Extension of Time
If a student exceeds the time limit to complete his or her degree, then s/he must
request permission for a time extension.
Leave of Absence
A student requests permission to take a leave of absence if s/he does not wish to
be enrolled in his or her degree program in a given semester.
Request for Approval of Graduate Assistant Appointment Over 50% or Less Than 25%
Many PhD students have a 50% appointment as a graduate assistant (RA or TA). Because
of the potential risk to students' timely academic progress, the Graduate School
typically does not approve over-50% appointments.
Request to Exceed GRSC 800 Enrollment Limit Form
This form is necessary when a student needs to register for a fourth semester of
enrollment in GRSC 800: Studies for the Qualifying Exam.
Request for Remote Participation in Master's Thesis Defense
Permission to conduct a master's thesis defense involving remote participation by
faculty must be obtained by the committee chair from the Vice Provost for Graduate
Programs at least two weeks prior to the date of the defense. A maximum of one out
of the three thesis committee members may participate remotely. The committee chair,
student, and one or more faculty members must be physically present together.
Request for Remote Participation at Qualifying Exam
or Dissertation Defense
Permission to conduct a qualifying examination or dissertation defense involving
remote participation by faculty must be obtained by the committee chair from the
Vice Provost for Graduate Programs at least two weeks prior to the date of the exam
or defense. For the qualifying examination, a maximum of two out of the five qualifying
exam committee members may participate remotely. For the dissertation defense, a
maximum of one out of the three dissertation committee members may participate remotely.
In either case, the committee chair, student, and one or more faculty members must
be physically present together.
Reserve for Graduate Credit Coursework Taken as an Undergraduate - Exceptions:
During the last semester as a senior, an undergraduate may enroll in a limited amount
of coursework at the 400 and 500 levels and request that it be reserved for graduate
credit. Students should speak with their advisors for more information.
USC - UCLA Cross-Enrollment
This form is for USC graduate students who are interested in taking a graduate course
at UCLA. More information can be found here