Guidelines for Submission

Updated July 01, 2014

Special Note for Summer 2014 Submissions

Students completing the thesis or dissertation submission process during the summer 2014 processing term for an August 2014 degree will continue to use the WebThesis and ProQuest UMI ETD systems. The following instructions pertain only to fall 2014 Thesis Center submissions.


Continuous Enrollment

When a program requires a dissertation or thesis, registration in dissertation or thesis coursework is required for at least two semesters and provides the necessary continuous enrollment until the thesis or dissertation has been submitted to the Graduate School. The requisite courses are 594 Master's Thesis or 794 Doctoral Dissertation.

Sequence for Submission

Step 1

Before the defense:

line

Step 2

  1. Create a profile in Thesis Center, the Graduate School's thesis and dissertation online processing website.

    login

  2. Enter the date of your defense in the field provided. If your program does not require an oral defense, check the "My program does not require a defense" box.

line

Step 3

Defend your dissertation or thesis and make any changes to your manuscript that your committee requires. Monitor the progress of the electronic Approval to Submit form through your Thesis Center profile.

line

Step 4

PhD Students
  1. Take the Survey of Earned Doctorates (SED). Only the first section is required. Save the emailed completion receipt as a PDF.
  2. By the Documentation Deadline in the given term, upload the completed Appointment/Change of Committee form and Survey of Earned Doctorates (SED) certificate to your Thesis Center "Document Checklist" page.
  3. Confirm that all committee members have registered their decisions on the electronic Approval to Submit form in the Thesis Center system by the Documentation Deadline.
Professional doctoral and master's students
  1. By the Documentation Deadline in the given term, upload the completed Appointment/Change of Committee form to your Thesis Center "Document Checklist" page.
  2. Confirm that all committee members have registered their decisions on the electronic Approval to Submit form in the Thesis Center system by the Documentation Deadline.

Normally within 2-3 business days, the Thesis Coordinator will verify the checklist items and send an email confirmation that the manuscript may be uploaded. At this time, the manuscript processing fee will be applied to the student's account in OASIS. The fee is $115 for doctoral students and $105 for master's students. Please note that submissions made past the deadline will not be processed until the beginning of the subsequent semester.

line

Step 5

Upload the manuscript to your Thesis Center profile in the form of a single PDF file before the Upload Deadline. The upload deadline pertains to the initial upload of the manuscript.

The Thesis Coordinator will review the manuscript for format and presentation and send a notification email should any changes be required. Normally this takes place within three weeks during peak submission times and sooner during off-peak times.

line

Step 6

Make any requested formatting revisions and upload the revised manuscript to the Thesis Center profile a second time.

An email confirmation will be sent after manuscript formatting has been approved, after which the USC Digital Library will send an email requiring the student to confirm manuscript publishing information. At this point, students will be able to upload any necessary supplemental media files to accompany the PDF thesis or dissertation manuscript.

line

Step 7

Confirm thesis or dissertation publishing information with the USC Digital Library. This is the final step required for degree conferral.

The degree will normally be officially posted within a month.


Early Submission Option

Students who submit the necessary documentation a week or more before the add/drop deadline and who also upload the manuscript to the Graduate School by the add/drop deadline in a given term may take advantage of the Early Submission Option and are exempted from the requirement to register in 594 or 794 in that semester.

footer rule