Rental Information
If you would like to book Bovard Auditorium or if you have questions regarding rates and timetables please read Bovard's rental policies below. Bovard Auditorium is a revenue centered theater and is unable to reduce rates for fundraising events.
Reservation Policies
The goal of Bovard Auditorium is to aid all Bovard clients in planning and producing successful events. The following policies and regulations are provided to reach that goal. Please read these policies before filling out the Event Request Form.
General Reservation Guidelines
- Reservations are accepted through the Bovard Auditorium website at http://www.usc.edu/bovard and at the Bovard Auditorium Production Office (ADM Building, Room 299). Reservations are made on a first-come, first-served basis for Bovard Auditorium.
- The client will be notified by mail regarding confirmation or denial of the reservation request.
- If the event is scheduled, Bovard will call the client to discuss the details and payment for the event.
- Reservations must be made at least 4 weeks in advance. NO ADVERTISING CAN BE DONE BEFORE YOUR WRITTEN CONFIRMATION IS RECEIVED. In addition, advertising may not indicate that the University of Southern California is sponsoring the event without the express written consent of Bovard.
Facility Fee Schedule
- In order to secure your reservation a nonrefundable deposit in the form of a cashier's check or internal requisition is required by the date designated on the cover letter of your Facilities and Services agreement. (Usually five (5) business days). The deposit depends on the type of organization reserving the space.
- On Campus Student Group: $300
- On Campus Department: $300
- Off Campus Organization: $500
- Student Organizations must be recognized through the Office of Student Activities (213) 740-5693.
- Fees will be determined by the nature of the event.
- Mandatory fees include Bovard Production Manager assessed set-up and clean-up time (labor and building rental).
- All fees must be paid by internal requisition, cashier's check or money order.
- The Student Organization must have a significant vested financial interest in the event in order for the event to be considered a Student Group event.
- FUNDRAISERS: Bovard Auditorium is a revenue-centered facility. Your rates cannot be reduced.
Cleaning And Damage Deposit
- A cleaning/damage deposit of $1,000 (one thousand) is required for all events. The client assumes responsibility for the behavior of the audience and participants during their program as well as the responsibility, through their own efforts or through a financial obligation to Bovard, to return the facility to its pre-event state and condition after the event.
- Damage deposits above the established base are based on the nature of an event as well as on Bovard's experiences with the client's previous events. The client will be asked to complete a "Facility Checklist" with a Bovard employee prior to and following the event. Return of all or a portion of the cleaning/damage deposit will be based on the information provided on this form.
- DEPARTING: All equipment (rental or otherwise) props, signs, clothing, etc. from your event must be vacated form the facility at the end of your event unless otherwise arranged in writing with a Bovard Production Manager before you arrive on the premises.
- We accept no responsibility for any equipment left on the premises before, during or after your event.
Cancellation / "No Show" Policy
- If a reservation is cancelled more than 3 weeks prior to the event, provided Bovard or USC has not incurred expenses reasonably required to provide the requested facilities or other services, any pre-paid fees (except the nonrefundable deposit) will be refunded. If a reservation is cancelled within 3 weeks of the event, rental fees will be assessed. If a reservation is canceled within 2 weeks of the event, rental and 50% of staffing fees will not be refunded. If a reservation is canceled within 1 week of the event, all fees will be withheld.
- If the reservation is not canceled but the event is not held, all fees and deposits will be withheld.
- Reservation changes or cancellations must be made in writing by the same individual who initiated the original request. Please see payment timetable regarding specific deadlines.
THE UNIVERSITY OF SOUTHERN CALIFORNIA RESERVES THE RIGHT TO CANCEL ANY EVENT IF FEE DEADLINES ARE NOT MET, IF THE GROUP DOES NOT COMPLY WITH USC POLICIES AND PROCEDURES, OR IF USC OFFICIALS CANNOT ENSURE THE SAFETY OF STUDENTS, FACULTY, STAFF, AND/OR VISITORS.
Additional Services And Approvals
Many events require the services or approval of other departments such as the Bookstore, Hospitality Services, Parking, Department of Public Safety and Ticket Office. If your event falls into this category, the client must return the Service Approval Form indicating compliance with the appropriate department's policies and procedures at the time payment is made. Additional fees may be assessed, or requirements applied, by these other departments based on the event's particular needs. At any time prior to the event, even after the client has received a reservation confirmation from Bovard, if university departments deem additional services are necessary for the event the client must comply with those requirements or the event will be cancelled.
Payment Timetable
| 5 days after acceptance of the the reservation request | At least 4 weeks prior to event | 3 weeks prior | Within 3 weeks | Within 2 weeks | Within 1 week |
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Bovard Auditorium Late Departure Agreement
Any event going overtime is billed to the client. This charge is one and one half times the regular employee staffing rate and one and one half times the hourly building rental fee. Your ability to run late will also depend on the availability of the facility.