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Rental Information

If you would like to book Bovard Auditorium or if you have questions regarding rates and timetables please read Bovard's rental policies below. Bovard Auditorium is a revenue centered theater and is unable to reduce rates for fundraising events.

Reservation Policies

Print these Polices

The goal of Bovard Auditorium is to aid all our clients in planning and producing successful events. The following policies and regulations are provided to reach that goal. Please read these policies before filling out the Event Request Form.

General Reservation Guidelines

Facility Fee Schedule

Cleaning And Damage Deposit

Cancellation / "No Show" Policy

THE UNIVERSITY OF SOUTHERN CALIFORNIA RESERVES THE RIGHT TO CANCEL ANY EVENT IF FEE DEADLINES ARE NOT MET, IF THE GROUP DOES NOT COMPLY WITH USC POLICIES AND PROCEDURES, OR IF USC OFFICIALS CANNOT ENSURE THE SAFETY OF STUDENTS, FACULTY, STAFF, AND/OR VISITORS. THIS MAY OR MAY NOT INCLUDE SHUTTING DOWN AN EVENT ALREADY IN PROGRESS.

Additional Services And Approvals

Many events require the services or approval of other departments such as the Bookstore, Hospitality Services, Parking, Department of Public Safety and Ticket Office. If an event falls into this category, the client must return the Service Approval Form indicating compliance with the appropriate department's policies and procedures at the time payment is made. Additional fees may be assessed, or requirements applied, by these other departments based on the event's particular needs. At any time prior to the event, even after the client has received a reservation confirmation from Bovard, if University departments deem additional services are necessary for the event the client must comply with those requirements or the event will be cancelled.

Payment Timetable

Within 5 days of the acceptance of your request. At least 4 weeks prior to event 3 weeks prior Within 3 weeks Within 2 weeks Within 1 week
  • Nonrefundable deposit in the form of cashier's check is due
  • On Campus Student Group: $300
  • On Campus Department: $300
  • Off Campus Organization: $500
  • Scheduled with Bovard Production Office.
  • Questionnaire completed and turned in to Bovard Production Office.
  • Payment of Rental and Staffing Fees & Separate $1000 Security Deposit.
  • Facility and Services Agreement signed and returned.
  • All approvals must be obtained
  • Cancellation results in loss of 100% of Rental fee.
  • Changes incur 10% surcharge on each change.
  • Late fees applied at a rate of 5%/day.
  • Cancellation results in loss of 100% of Rental fee and 50% of staffing fees.
  • Changes incur 20% surcharge on each change.
  • Cancellation results in loss of all fees.
  • Changes incur 25% surcharge on each change.

Bovard Auditorium Late Departure Agreement

Any event going overtime is billed to the client. This charge is one and one half times the regular employee staffing rate and one and one half times the hourly building rental fee. Your ability to run late will also depend on the availability of the facility.