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| DEPARTMENT EXPENDITURE/DEBIT
CARD PROGRAM
USCard now offers a quick and easy
way to process departmental expenditures: the Departmental
Expenditure Card. Designed to make paying for such things as
banquets, printing services, and various other
products easier and more convenient, the Departmental Expenditure
Card eliminates paperwork and the time it takes to process it. To obtain a Departmental Expenditure Card, complete the Departmental Expenditure Card Deposit Request Contract (the account number is assigned by the USCard Office after a request for the card is made). Effective July 2006, USCard will now email monthly transaction activity statements to the cardholder and Senior Business Officer associated with the account number used at the time the deposit is established. The university's receipt retention practices now apply to the Departmental Expenditure Card and are identical to the requirements for the Procurement Card Program administered by the Disbursement Control Department within Financial and Business Services. Also, internal requisitions may not use a 5XXX-XXXX-XX account to fund deposits for prepaid accounts; and further, a deposit request for a unique card may not exceed $4,500 at a time.Send one departmental requisition for the spending limit you desire the card to have (plus $5.00 for the cost of each card), to the USCard Customer Service Office in the PSX (Parking Structure C). Make sure you include the campus address you would like each card delivered to and the name and number of the department's contact person. Your Departmental Expenditure Card will be delivered within three business days upon receipt of the original completed requisition. On-line account management services are still available including turning off a misplaced card and checking transactional history for the proceeding six month time period. For additional information please contact the USCard Customer Service Office at (213) 740-8709. |
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